Finance Administration Assistant

Mills & Reeve; Birmingham; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading law firm in Birmingham is seeking a Finance Administration Assistant to support the finance team. Responsibilities include managing financial transactions, ensuring compliance, and providing advice on finance-related queries. The ideal candidate will have solid accounts experience and proficiency in Excel. This role offers a competitive salary and a supportive working environment.

Benefits

Competitive salary

Wide range of benefits

Supportive working environment

Qualifications

• Solid accounts and billing experience in a professional services environment.
• Proficient in Microsoft Excel and Word.
• Hands-on experience with online banking systems.
• Knowledge of Solicitors Accounts Rules, UK GAAP standards.
• Ability to manage workload confidently and communicate clearly.
• Proactive team player, able to adapt during busy periods.

Responsibilities

• Deliver accurate financial information to partners.
• Manage profit distributions, drawings, loans, and investments.
• Prepare SRA applications for dormant balances.
• Advise fee earners on accounting procedures.
• Perform bank reconciliations and maintain record accuracy.
• Support finance operations during busy periods.

Skills

Accounts and billing experience

Proficient in Microsoft Excel and Word

Hands-on experience with online banking systems

Knowledge of Solicitors Accounts Rules

Communication skills

Team player

Job description

Overview

An excellent opportunity to progress your career as a Finance Administration Assistant.

Reporting to the Finance Manager, this role supports the Management Accountant and is primarily responsible for partner related work as well as providing advice and support in dealing with finance related queries and processing financial transactions in accordance with SRA Accounts rules and best practice.

The role

Responsibilities and expectations are focused on delivering accurate financial information, maintaining compliance with professional standards, and supporting the finance team during busy periods.

Qualifications

• Solid accounts and billing experience, preferably within a professional services environment.
• Proficient in Microsoft Excel and Word.
• Hands-on experience with online banking systems in a business context.
• Working knowledge of the Solicitors Accounts Rules, UK GAAP standards, and familiarity with Practice Management Systems.
• Ability to manage workload confidently, communicate clearly, build strong relationships, and maintain a detail-focused, organised approach.
• Proactive team player, able to adapt during busy periods.

The activities

• Partner Matters
  • Provide financial information to partners and the Senior Partner.
  • Manage profit distributions, drawings, loans, and investments.
  • Calculate payments under individual partner arrangements and for ex-partners.
• Compliance
  • Prepare SRA applications for dormant balances to charity.
  • Support compliance tasks with the Finance Manager and Compliance Assistant.
• Charitable Trust
  • Maintain records and assist with year-end accounts for the Mills & Reeve Charitable Trust.
• Advice & Query Management
  • Advise fee earners and secretaries on accounting procedures.
  • Respond to queries from clients, banks, and auditors.
  • Act as the team expert on SRA Accounts Rules and legal accounting issues.
• Systems Administration
  • Perform bank reconciliations and corrections.
  • Administer matrimonial loan facilities and maintain accurate records.
  • Input and maintain accounting data and time recorder records in PMS.
• Efficiency & Projects
  • Suggest improvements to finance processes and technology use.
  • Support implementation of new systems and firm-wide practices.
• General Duties
  • Assist with finance operations during busy periods (e.g. month-end).
  • Manage safe storage of accounting records.
  • Carry out delegated tasks and attend meetings/training as required.

Please ensure you read the job description below for full details about this position.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

The Benefits

As you'd expect, we offer a competitive salary and a wide range of benefits. Click here to find out more about our core benefit offering.

Pre employment screening

If we offer you a role, we will conduct comprehensive pre-employment screening. This screening will include, but is not limited to, a basic DBS, verification of your right to work, a three year employment history and a self-declaration to assess your character and suitability for the role. Full details of our pre-screening employment process are available upon request.

The firm

Mills & Reeve is centred on achieving more for clients, their businesses and the wider communities we serve. Our clients and their industries benefit from our knowledge and learning, and receive consistent experiences with no surprises. We tell them what they need to know when they need to know it.

We build personal relationships, with advice individually tailored to individual need. And if clients need things we don't offer, we draw on our network to give recommendations. Our 1,450 plus people and over 850 lawyers share one vision – achieving more for clients.

By joining Mills & Reeve, you'll have the chance to build your skills and experience within a firm that's not only ranked in the top 50 UK law firms, but also one that truly values their people. We're also ranked in The Sunday Times Best Places to Work list, and have been awarded Platinum Investors in People. Our mantra is “Achieve more. Together.”, which we feel embodies our purpose and is more than just a catchphrase!

Our values are the principles that help us fulfil our purpose. Our people shaped them and live them every day.

• We're ambitious - We aim high, we embrace new ideas and we're passionate about our work
• We're open - We communicate openly and honestly to build trust, and we do what's right
• We care - We're committed to each other, our clients, our communities and the planet
• We collaborate - We're easy to work with, we offer help willingly and we get things done – together

And finally Everyone at Mills & Reeve brings a unique perspective and ideas to the team and we do everything we can to help each person to thrive. We're committed to providing an inclusive and supportive working environment, are happy to consider flexible working arrangements, and want to achieve the right balance for both our people and the firm. We encourage everyone to ask if they feel they need any workplace adjustments, and will do our best to support with these.

To find out more about our diversity and inclusion work, visit our website.