Facilities Service Administrator

Circle Health Group; Glasgow; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare service provider in Glasgow is seeking a Facilities Service Administrator to join their Facilities department. This full-time role involves managing daily operations, IT support, and customer service tasks. The ideal candidate has strong IT skills, attention to detail, and excellent communication abilities. Competitive compensation is offered along with numerous employee benefits, including private healthcare and generous holiday entitlement.

Benefits

25 days holiday per year

Private Pension Scheme

Private Healthcare Scheme

Staff engagement hub with discounts

Employee recognition programmes

Qualifications

• Proven accurate IT and keyboard skills.
• Data input experience with attention to detail.
• Ability to learn new software applications.

Responsibilities

• Manage day-to-day operations of the facilities department.
• Process data for Engineering functions.
• Handle enquiries via email and telephone.

Skills

Proficient in MS Word, Excel, and Outlook

Customer service experience

Problem solving and analytical skills

Excellent written and verbal communication

Attention to detail

Organizational skills

Education

Minimum of GSCE/Standard Grade in Mathematics and English

Job description

Facilities Service Administrator

The National Enquiry Centre Hillington Glasgow

Full Time - Permanent

Salary : 24434.00 per annum

We have an opportunity for a Facilities Administrator to join our team within the Facilities department based in our National Enquiry Centre in Hillington.

This is a full-timerole for 37.5 hours a week working Monday Friday 8am 4pm.

Duties of this role include:

• To be an active member of the facilities team involved in the day to day running of the department providing an efficient and high-quality facilities management service to all internal customers ensuring that the overall objectives of the facilities function are achieved
• Provide data processing services for the Engineering function in respect of a Maintenance Management system (MMS) and EBME Management system
• Effectively handle enquiries via email and telephone
• Liaising with external service providers / contractors
• Schedule and monitor progress of maintenance requests
• Asset data management
• Invoice processing
• Maintain document control files for audit and compliance
• Provide general administrative support

Applicants should meet the following criteria:

• Proven accurate IT / keyboard skills proficient in the use of MS Word Excel and Outlook
• Minimum of GSCE / Standard Grade / National 4 / 5 Mathematics and English
• Data input experience required with high attention to detail
• Ability to learn new software applications
• Customer service experience
• Good team player
• Problem solving and analytical skills
• Excellent telephone communication manner
• Ability to demonstrate exceptional organisational skills and ability to prioritise
• Excellent written / verbal communication and interpersonal skills

Salary & Benefits

Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits including :

• 25 days holiday per year bank holidays increasing to 30 days with service
• Private Pension Scheme
• Private Healthcare Scheme for treatment at our hospitals covering pre-existing medical conditions
• Friends & Family Hospital Discounts
• Family Friendly policies including enhanced Maternity Paternity & Adoption pay
• Non-contributory life insurance
• Staff engagement hub with access to discounts and extensive rewards and voluntary benefits
• Access to resources tools and services to support your wellbeing
• Employee recognition programmes
• Industry leading training and development opportunities

and much more!

Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our definition of diversity goes beyond the established characteristics protected by the Equality Act as we strive to attract candidates with diverse experiences backgrounds identities or expressions skills work stylesand more.

We're passionate about creating an environment where our people can thrive grow and develop professionally and personally. Our principles and values guide our colleagues to be selfless compassionate committed collaborative brave agile tenacious and creative and are at the core of our purpose and culture.

To find out more about the Circle Health Group Philosophy: Experience :

Unclear Seniority

Key Skills

Employee Evaluation,Facilities Maintenance,Maximo,Facilities Management,HVAC,Mechanical Knowledge,CMMS,Maintenance Management,OSHA,Maintenance,Cordova,Supervising Experience

Employment Type: Full-Time

Experience: years

Vacancy: 1