Facilities Coordinator

Forest Garden Limited; Kidderminster; On-site; GBP 28,000 - 36,000; Full time

Job summary

A leading facilities management company is seeking a Facilities Coordinator to oversee operations, manage service providers, and ensure compliance with health and safety regulations. The ideal candidate has experience in facilities coordination, excellent communication skills, and proficiency in relevant software. This role offers competitive remuneration and a comprehensive benefits package including health plans and holiday leave.

Benefits

BHSF Health Cash Plan

Discounts on gym membership

25 days holiday plus bank holidays

4% employer pension contributions

Access to a 24/7 Employee Assistance Programme

Qualifications

• Proven experience in facilities coordination or building management.
• Ability to manage multiple tasks in a fast-paced environment.
• Knowledge of health and safety regulations preferred.

Responsibilities

• Coordinate maintenance activities and manage service providers.
• Support compliance with workplace safety regulations.
• Monitor office and building supplies, furniture, and equipment.

Skills

Organisational skills

Problem-solving skills

Communication skills

Interpersonal skills

Microsoft Office proficiency

Tools

Facilities management software

Job description

Facilities Coordinator

Location: Hartlebury

Department: Operations / Maintenance

Reports To: Maintenance Engineering Manager

Employment Type: Full-time

Position Overview

Our Facilities Coordinator plays a key role in ensuring the smooth operation, safety, and efficiency of the organizations buildings and workspaces. This position is responsible for coordinating maintenance activities, managing service providers, and ensuring compliance with health, safety, and environmental standards.

Key Responsibilities

Facilities Operations

• Serve as the first point of contact for all facilities-related queries, maintenance requests, and building issues.
• Coordinate day-to-day facilities operations, including cleaning, repairs, utilities, and building security.
• Monitor and maintain office and building supplies, furniture, and equipment.

Maintenance and Supplier Management

• Schedule and oversee preventative maintenance and inspections for building systems (HVAC, plumbing, electrical, etc.).
• Liaise with the internal maintenance function, contractors and suppliers to ensure timely and quality service delivery.
• Review and process purchase orders, invoices, and service agreements.

Health, Safety and Compliance

• Support compliance with workplace safety regulations, fire safety procedures, and environmental standards.
• Maintain accurate records of inspections, certifications, and safety documentation.
• Assist in emergency response planning and coordination of safety drills.

Qualifications and Skills

Required

• Proven experience in facilities coordination, building management, or a related field.
• Strong organisational and problem-solving skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Proficiency in Microsoft Office and facilities management software.

Preferred

• Knowledge of health and safety regulations (e.g., IOSH, ISO standards).
• Experience managing contractors and service level agreements.
• Facilities Management certification.

Key Competencies

• Customer service orientation
• Initiative and proactive approach
• Time management
• Team collaboration
• Accountability and reliability

Benefits

As part of the Forest Garden Group, you will benefit from a full induction and training programme. Competitive remuneration packages include a BHSF Health Cash Plan, online discounts and cashback in stores and other places nationwide, discounts on gym membership, and access to a 24 / 7 Employee Assistance Programme.

A full list includes

• 25 days holiday plus bank holidays
• 4% employer pension contributions
• Life assurance / death in service benefit
• Your 21st, 50thand 60th birthday off (when falling on a workday)
• Your own or childs graduation off (as above)
• Online Training Courses to suite your role and business needs
• Staff discounts
• Employee Intranet and Wellbeing Hub
• Access to our company benefits portal offering 24 / 7
• Free Telephone Counselling Support
• Personal legal and financial information
• Health advice for medical and wellbeing issues
• Medical cash plan includes children under 18 years old
• Mygym discounts
• Cashback for major brands
• Workplace Individual Savings Accounts (ISA)