Facilities Coordinator

Rhames Ltd; Annesley; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading UK electro mechanical specialist is seeking a proactive Facilities Co-ordinator to support the Facilities Manager in ensuring effective site operations. This role involves managing administrative tasks, providing front-of-house support, and coordinating visits and meetings. Ideal candidates will possess strong organizational skills and have a professional presence. Benefits include a pension, team events, and life assurance.

Benefits

Pension

Cycle to Work Scheme

Company Teambuilding Events

Life Assurance

Qualifications

• Strong organizational and multitasking skills with high attention to detail.
• Excellent interpersonal and communication abilities.
• Confident and professional front‑of‑house presence.

Responsibilities

• Assist the Facilities Manager with daily administration and planning.
• Serve as the primary front‑of‑house contact for visitors.
• Answer and manage the main incoming business line.

Skills

Organizational skills

Interpersonal skills

Communication abilities

Proficient in Microsoft Office

Multitasking skills

Job description

Role & Responsibilities

rhames Ltd are one of the UKs leading electro mechanical specialists within industries which require separation technology, manufacturing and associated new equipment. rhames operates from its centrally based headquarters in Nottingham. We provide our clients with turn‑key design, project management & manufacturing / maintenance services. Due to continual expansion, we have an exciting opportunity for a Facilities Co‑ordinator. This exciting new role will work closely with the Facilities Manager.

Job Description: Facilities Co-ordinator

Location: Unit 9B, Sherwood Business Park, Osier Dr, Nottingham NG15 0DX

Contract: Full-time, 40 hours per week

Work Style: Fully office-based

Reports to: Facilities Manager

Overview

We are seeking a proactive and well‑organised Facilities Co-ordinator to support the effective running of our site and ensure a professional, welcoming experience for all visitors and colleagues. This role provides day‑to‑day administrative and operational support to the Facilities Manager while also acting as the first point of contact for front‑of‑house duties, meeting room management and general business administration.

Key Responsibilities

Facilities Support

Assist the Facilities Manager with daily administration, planning and coordination of ongoing maintenance tasks. Support the management of on‑site equipment and facilities, including upkeep such as office facilities, refreshment machines and office amenities. Liaise with contractors, suppliers and service providers where required.

Front of House & Visitor Management

Serve as the primary front‑of‑house contact, ensuring a professional and friendly welcome to all visitors. Arrange and manage all external visitor appointments, including meeting room bookings, attendee coordination, timings and refreshment requirements. Maintain a well‑organised reception and meeting room environment.

Administration & Communication

Answer and manage the main incoming line for the business, directing calls appropriately. Provide minute‑taking support for designated internal meetings.

• Pool car booking and administration
• PPE ordering and record‑keeping
• General office administrative tasks as required

Skills & Experience

• Strong organisational and multitasking skills with high attention to detail.
• Excellent interpersonal and communication abilities.
• Confident and professional front‑of‑house presence.
• Proficient in Microsoft Office and general office systems.
• Previous experience in facilities administration, reception or similar roles is desirable but not essential.

What We’re Looking For

A friendly, reliable and adaptable team member who can balance facilities coordination with excellent customer service and administrative support. You’ll thrive in a varied role, enjoy interacting with people and take pride in maintaining a well‑run workplace environment.

Benefits

• Pension
• Cycle to Work Scheme
• Company Teambuilding Events
• Life Assurance