Facilities Contract Administrator

Nelson Permanent Placements; Birmingham; Hybrid; GBP 25,000 - 27,000; Full time

Job summary

A well-established facilities management business is seeking a Facilities Contract Administrator to join their collaborative administrative team in Birmingham. The role involves managing documentation, coordinating engineers, and communicating with clients and suppliers. Candidates should be confident with Excel and comfortable in a fast-paced environment. Full training will be provided for the specific systems used, and the company is relocating to Sutton Coldfield or Lichfield, so applicants must be willing to commute.

Qualifications

• Experience with Excel is essential.
• Ability to manage a variety of administrative tasks.
• Comfortable communicating with clients and team members.

Responsibilities

• Maintain documentation and update systems.
• Support contract managers with administrative needs.
• Communicate regularly with clients and suppliers.

Skills

Confident with Excel

Strong communication skills

Ability to manage administrative tasks

Job description

Facilities Contract Administrator

Birmingham (relocating to Sutton Coldfield or Lichfield) | £25,000–£27,000

A well-established facilities management business is seeking a Facilities Contract Administrator to join their friendly, collaborative administrative team. This role is ideal for someone confident with Excel, comfortable working with people, and able to manage a variety of administrative tasks in a fast-paced environment. Full training will be provided for the industry-specific systems.

You will be responsible for maintaining documentation, updating systems, supporting the contract managers, and communicating regularly with clients, engineers, suppliers and internal teams. The business will be relocating to Sutton Coldfield or Lichfield, so applicants should be comfortable with commuting to either location.

Key responsibilities include :

• Updating and maintaining client-led systems
• Managing spreadsheets, data logs and trackers
• Scheduling site visits and coordinating engineers
• Raising purchase orders and processing risk assessments
• Handling incoming calls and email enquiries
• Providing administrative support to contract managers and senior staff
• Managing documentation relating to FM works, bookings and client updates
• Liaising with suppliers, contractors and customers

Skills and experience require...