Facilities Administrator

HAMILTON ROWE RECRUITMENT SERVICES LTD; Greater London; Hybrid; GBP 35,000 - 40,000; Full time

Job summary

A property asset management company is seeking a Facilities Administrator based near Isleworth. This position offers competitive salary between £35,000 and £40,000 and the chance to join a growing team. Responsibilities include managing client relationships, supporting financial reporting, and maintaining documentation. The role allows one work from home day per week, great opportunities for professional growth, and a collaborative team environment.

Benefits

Training provided

Opportunity to progress

1 day per week working from home

Qualifications

• Experience in a similar admin position is required.
• A good attitude towards work is essential.
• Positive attitude towards work.

Responsibilities

• Assist the Management team with contract operations.
• Compile and maintain all contract and operational documentation.
• Support financial reporting activities, including WIP and aged debt management.
• Gather information and prepare Monthly reports as needed.
• Manage contractors and book jobs at properties.

Skills

Understanding of Building Services / Facilities Management

Client facing

Proactive

Excellent time keeping skills

Job description

Facilities Administrator

Isleworth

35,000 - 40,000

This is an exciting opportunity for an Administrator to join a privately owned property asset and advisory company based near Isleworth, South West London. The position offers the successful Administrator a chance to join a thriving business, who are growing impressively, with the opportunity for an ambitious and driven Administrator to carve out a highly successful career path within the business.

The company acts on the client's behalf, managing their property investments, covering Commercial Office Space, Retail and Shopping Centres. You will be based out of the Head Office near Isleworth 4 days a week with 1 work from home day a week, You will also be expected to attend client visits to build relationships and understand the company's property portfolio.

This is a brilliant chance to join a small and close knit team who have an enjoyable and rewarding working environment and are looking for their next employee to join the team and be part of their successful journey!

Main Duties

• Assist the Management team with contract operations as requested, and support tasks assigned by the Office Manager.
• Data entry
• Compile and maintain all contract and operational documentation.
• Support financial reporting activities, including Work in Progress (WIP) and aged debt management.
• Raising Invoices: Address and resolve invoice discrepancies highlighted in the Finance blocked invoice reports.
• Gather information and prepare Monthly reports as needed.
• Update the quote log and monitor client approval status.
• Raising POs and Quotations
• Monthly client meetings
• Managing contractors
• Booking in Jobs
• Site visits to property portfolio

Key Requirements

• Understanding of Building Services / Facilities Management / Maintenance sector
• Experienced working in a similar admin position
• Proactive
• Client facing
• Good attitude towards work
• Excellent time keeping skills

Salary and Benefits

35,000 - £38,000

Monday - Friday, 8am - 5pm

1 day per week working from home

Training to be provided

Great opportunity progress and create your own path in the business