Facilities Administrator

Randstad CPE; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading property business in the UK is looking for a Facilities Administrator in West Croydon. In this pivotal role, you will oversee maintenance and vendor coordination, manage office supplies, and ensure compliance with health and safety standards. Your responsibilities include meticulous record keeping and supporting fleet management. The ideal candidate should possess strong administrative skills, multitasking abilities, and proficiency in Microsoft Office. This is an essential, office-based role offering a chance to contribute to a well-maintained working environment.

Qualifications

• Strong background in professional administration.
• Ability to work independently and resolve issues.
• High level of multitasking and accuracy.

Responsibilities

• Coordinate maintenance and vendor scheduling.
• Manage inventory levels for office supplies.
• Assist in maintaining health and safety standards.
• Maintain meticulous records of maintenance logs.
• Support management of fleet and office space planning.

Skills

Strong background in a professional administrative role

Solid understanding of office functions

Ability to work independently

Strong multitasking skills

Proficiency in Microsoft Office Suite

Job description

Administrator

Facilities Administrator - West Croydon - Leading Property Business

Overview

We are seeking a Facilities Administrator to join our team in West Croydon. This is an essential office-based role designed for a proactive professional who possesses a strong grasp of office operations and the ability to work autonomously to keep the department running smoothly.

The Role

As the Facilities Administrator, you are the backbone of the department's efficiency. You will be responsible for ensuring a safe, functional, and well‑maintained environment for all employees and visitors. This role requires a candidate who anticipates operational needs and manages a diverse range of tasks with initiative and independence.

Key Responsibilities

• Maintenance & Vendor Coordination: Take ownership of scheduling routine upkeep, including electrical, plumbing, security systems, and canteen facilities.
• Office Logistics & Supply Chain: Monitor and manage inventory levels for office supplies and equipment, overseeing the full mailroom cycle – handling incoming/outgoing post, franking, and courier coordination for the building.
• Compliance & Safety: Assist in maintaining health and safety standards. This includes conducting regular inspections, addressing issues promptly, and coordinating First Aid training for staff.
• Record & Archive Management: Maintain meticulous digital records of maintenance logs, vendor contracts, and safety inspections. Manage the retrieval and collection of archived files.
• Fleet & Space Support: Assist with the management of company pool cars and help coordinate office moves or space planning as required.

Person Specification

We are looking for a candidate who combines high‑level administrative skills with practical judgment.

• Strong background in a professional administrative role.
• Solid understanding of how a professional office functions.
• Ability to work independently, identifying needs and taking necessary steps to resolve issues.
• Strong multitasking skills and a high level of accuracy.
• Proficiency in Microsoft Office Suite.

Equality & Diversity

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. Candidates must be eligible to live and work in the UK. For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.