Expenses Administrator

Matchtech; Preston; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading recruitment agency is seeking an Expenses Administrator for a 6-month contract in Preston. The role involves managing internal customer expense claims and performing tasks within a shared service finance function. Candidates should have customer service experience and be competent in financial systems. Strong communication skills and attention to detail are essential. The position offers an hourly rate of £20.15 UMB or £15.13 PAYE, inside IR35.

Qualifications

• Experience in a finance function performing expense-related activities.
• Ability to investigate and resolve issues effectively.
• Strong communication skills, both written and verbal.

Responsibilities

• Handle internal customer expense claims across UK and international sites.
• Investigation and reconciliation of employee expense accounts.
• Work to recover money owed to the business.
• Learn and use multiple ERP systems.
• Complete tasks as per the schedule of events.

Skills

Customer service experience

Strong communicator

Problem-solving skills

Team player

Accurate data entry skills

Good IT skills

Knowledge of expense processing

Tools

MS Excel

Job description

Expenses Administrator - 6 month contract - Preston, Lancashire - £20.15 ph UMB or £15.13 ph PAYE (Inside IR35)

The Umbrella rate quoted above is the Gross Umbrella rate (i.e. the rate we pay to the Umbrella Company inclusive of ALL employment costs). Please note, the rate paid by the Umbrella will be less, as will a Limited Deemed rate or Agency PAYE rate. Please get in touch to discuss the rates via these different payment vehicles.

The Role

Working as part of the Expenses Team, you will be dealing with internal customer's expense claims, who are based across several UK sites and international regions. This role will involve performing semi-routine tasks and clerical duties (a training plan and work instructions will be available).

The successful applicant will be able to deliver operational tasks to schedule, within service level agreements and will display excellent customer service skills. Good communication skills, both written and verbal are important.

Understanding of the end-to-end Travel & Expense process generally is key. The right individual will be keen to drive efficiency and improvement.

Ideally, the candidate will have experience of working in a shared service / finance function performing a range of expense related processing and administration activities.

Role Responsibilities

Not limited to…

• Complete mandated training and reading to support learning and understanding of process and tasks
• Investigation and reconciliation of employee expense accounts
• Working to recover any money owed to the business
• Learn multiple ERP systems
• Creditor and debtor reporting
• Producing KPI's
• Complete tasks as per the weekly task list / schedule of events
• Complete tasks delegated by team leader and / or manager
• Ensure defined financial controls are observed and report any fails to team leader and / or manager
• Attend customer surgeries and meetings as required

What are BAE Systems looking for from you?

• Customer service experience is essential
• Strong communicator (verbally and written)
• Ability to investigate, think around a problem and solutionise
• Competent in dealing with customers, but recognises when an issue should be escalated
• Knowledge of expense processing and financial systems
• Works well with others, is a strong team player
• Task focused, can successfully and comfortably work to deadlines
• Accurate keyboard and data entry skills
• Numerate with good IT skills (must be comfortable with MS Excel)

Security Requirements: BPSS

This role requires you to obtain a basic disclosure along with employment reference checks before starting