Executive Team Assistant

Munich Re; City Of London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A global insurance leader in London is looking for a Senior Administrative Assistant to support the Executive Team. The ideal candidate should have strong communication and organizational skills. Responsibilities include managing travel arrangements, organizing meetings, and providing high-level support. The role offers flexibility with a hybrid working model and various employee benefits.

Benefits

25 days annual leave plus bank holidays

Private medical insurance

Hybrid working model

Flexible working hours

Professional qualification support

Qualifications

• Ability to communicate effectively.
• Organized and capable of prioritizing workload.
• Team assistant experience is desirable but not essential.

Responsibilities

• Provide high-level administrative support to the Executive Team.
• Organize travel and accommodation for the Executive Team.
• Manage inbox and screen phone calls for Executive Team members.
• Create administrative procedures for efficient processes.

Skills

Communication skills

Organizational skills

Teamwork

Motivation

Job description

Overview

Company

Munich Re

Location

London, United Kingdom

Description

Munich Re Speciality North America is a leading expert in understanding and connecting US coverholders and brokers to flexible and innovative insurance solutions. We are also a registered Lloyd’s Broker. As a wholly owned subsidiary of Munich Re, we have access to the expertise, products and risk appetite of one of the largest and most successful insurance groups in the world. We are specialists in offering expertise in underwriting, broking and capacity management for US Excess and Surplus (E&S) lines insurance solutions. The unique combination of broking and underwriting divisions provides the ability to quote and bind risks through inhouse binding authorities, while providing customers with access to Lloyd’s, London Market companies, and Munich Re owned capacity in Germany and the US.

Why Join Us?

We are a responsible employer, with a reputation for innovation and adding value in the insurance distribution chain. As a wholly owned subsidiary of Munich Re, we have access to the expertise, products, risk appetite and career development opportunities of one of the largest and most successful insurance groups in the world. As our business continues to grow, we are committed to expanding our team and provide development opportunities to ensure we are always supporting our people in their career journey. Our talent pool makes us who we are, and our inclusive culture means we are looking to continue to build our team with broad expertise, diverse backgrounds, and ambitious employees. Being part of Munich Re Specialisty North America provides access to multiple health and wellbeing benefits, work-life balance initiatives (including hybrid working), financial wellbeing packages as well as training, development and career opportunities.

Purpose of the Position

To support the Chief Underwriting Officer (CUO), Chief Innovation Officer (CIO), Head of Claims and broader Executive Team of Munich Re Specialty North America, Binding Authorities by providing a senior administrative level of support and ensuring important tasks and deadlines are met in a timely manner. To work alongside the Senior Executive Associate, where you will be responsible for communicating regularly with the wider stakeholder groups including the Binding Authorities Executive Team, entities from the Munich Re Group, Customers and Service Providers.

General Duties and Responsibilities

• Provide high level administrative support typically within clearly defined guidelines.
• You will require handling of sensitive and confidential information; and discretion is paramount.·
• Carry out diary management including organising meetings, lunches and dinners for all Executive Team members and clients as required.
• Inbox management for Executive Team members including reviewing, responding and prioritizing incoming E-mails where required.
• Organise and co-ordinate travel and accommodation for the Executive Team and employees and organise logistical activities e.g. couriers, taxis and reservations.
• Help compile monthly expenses for the Executive Team when required.
• Screen phone calls, enquiries and requests, handling them personally.
• Provide support and assistance to Senior Executive Associate where required.
• Provide administrative support to the office of the CEO.
• Create administrative procedures to ensure the on-going efficient processes are in place to allow the Executive Team to work as effectively as possible.
• Coordinate logistics and detailed arrangements for virtual and in person meetings, conferences and events etc.
• Organise meeting materials including but not limited to PowerPoint presentations, Excel reports, workshops, and training sessions. This also includes formatting, proof reading and distributing materials on tight deadlines.
• Meeting minute taking, allocating and managing actions following meetings where required.
• Help with the co-ordination of any 'in-house functions' and company 'event' invitations
• To embrace and implement the core principles of Continuous Conversations (Commitments, Feedback and Development) as part of daily activities and with other colleagues. Take ownership of and make personal and professional development a priority as part of Continuous Conversations.
• Follow Continuous Conversations, establish and achieve development aspirations and needs through the setting of commitments and giving and receiving frequent, constructive feedback (referring to resources provided for support).·
• To abide by the procedures of Munich Re Specialty North America Binding Authorities (Bell & Clements Ltd).

Desired Skills & Experience

• Can communicate effictely
• Previous team assisant experience is desirable but not essential
• You are organised and can prioritise workload effectively
• You can meet deadlines and are motivated with a "can do" approach
• Work well with others, participates in teamwork, can co-ordinate multiple tasks

Benefits

• Annual salary will be dependent on the skills and experience of the successful candidate.
• Annual leave - 25 days peryear(plus bank holidays), increases with length of service.
• Health & Wellbeing – our offering includes private medical insurance for employees, their partners and their families, aDigital GP service andan annual allowance (currently £550)any activities which supports health and wellbeing.
• Hybrid and remote working – to support your work balance we have introduced hybrid working.You will be provided with support to work from home up to a maximum of three days per week.
• Flexible working hours – the opportunity to flex your working hours.
• Professional Qualification Support –(discretionary)financial support covering the cost of professional qualifications, including institute membership, exams, study materials and completion bonuses.
• Generous gender-neutral family leave policy - employees with 26 weeks’ continuous service at the Expected Week of Childbirth are eligible to receive 26 weeks full pay.
• Team fun – warm and social culture with regular get togethers.

Diversity, Equity & Inclusion

At Munich Re, Diversity, Equity, and Inclusion foster innovation and resilience and enable us to act braver and better. Embracing the power of DEI is at the core of who we are. We recognise diversity can be multi-dimensional, intersectional, and complex, so we want to build a diverse workforce that includes a wide range of racial, ethnic, sexual, and gender identities; economic and geographic backgrounds; physical abilities; ages; life, school, and career experiences; and political, religious, and personal beliefs. Additionally, we are committed to building an equitable and inclusive work environment where this diversity is celebrated, valued, and has equitable opportunities to succeed.