Executive Support Officer

Ministry of Defence; Wyton-on-the-Hill; On-site; GBP 60,000 - 80,000; Full time

Job summary

A government defense organization in Wyton-on-the-Hill is seeking an individual to coordinate events, manage applications, and support station operations. Responsibilities include overseeing ceremonies, updating plans, and supporting media communications. The role encourages diverse applicants and offers flexible working arrangements. Interested candidates should apply through the Civil Service Jobs website.

Benefits

Flexible working arrangements

Inclusive workplace

Responsibilities

• Prioritise and process Visits and Events applications and co-ordinate meetings.
• Regularly update and review the Station Programme Plan.
• Assist with co-ordinating Honours and Awards Ceremonies.
• Prepare and set up the monthly Station Arrivals Brief.
• Act as secretary for various station meetings, ensuring accurate records.
• Support the Media and Communications Officer on coordinating tasks/events.
• Supervise requests for storing leisure vehicles on site.
• Process and approve requests for keeping pets on Station.
• Coordinate requests to keep Firearms on Station as per policies.
• Support the management of car parking on site.

Job description

Responsibilities

• Prioritise and process Visits and Events applications and co-ordinate visit and event meetings.
• Regularly update and review the Station Programme Plan.
• Assist with co-ordinating Honours and Awards Ceremonies.
• Prepare and set up the monthly Station Arrivals Brief.
• Act as secretary for various station meetings as required. Ensuring accurate records are kept.
• Work with and provide support to the Media and Communications Officer (MCO) on coordinating tasks/events and deputise for the MCO during their absences.
• Supervise requests for storing of leisure vehicles on site.
• Process and approve requests for keeping pets on Station.
• Coordinate requests to keep Firearms on Station and inside Service Family Accommodation, as per relevant policies.
• Support the management of car parking on site.

About Defence Intelligence

In Defence Intelligence (DI) our people solve problems, create understanding and give perspective to the diverse and complex Defence threats and challenges in a rapidly changing world. Together our civilians and military personnel inform decision making in Defence, manage complex finance programmes and develop new technology.

In DI we believe your unique experiences, view and understanding of the world could provide a vital perspective and contribution to our work. We recognise that great minds do not think alike and are striving to increase our diversity representation at all levels. As an equal opportunities employer we hire, train and promote people based on merit and inspire to create an inclusive workplace free of discrimination. We also offer flexible working arrangements such as flexi-time, job share and compressed hours.

All jobs advertised in DI are subject to fair and open competition.

Remote working within this role is something that can be discussed at interview stages or with your future line manager if you are found successful.

Please note, candidates will be redirected to the Civil Service Jobs website where you will need to submit your application form. Please note the closing date above is incorrect and cannot be amended so please check the closing date on Civil Service Jobs and allow enough time to submit your application form.