Executive Support Assistant

Connect2Hackney; Greater London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A public sector organization in Greater London seeks an Executive Support Assistant to provide high-level, confidential support for senior directors. This role involves managing diaries, supporting meetings, and collaborating within a dynamic team. The ideal candidate will possess strong communication skills, be proficient in Microsoft Office and Google Workspace, and have experience with sensitive information. This hybrid role offers an opportunity to contribute to the Council's success in a fast-paced environment.

Qualifications

• Background in providing high-level administrative or secretarial support to senior managers.
• Ability to draft reports and liaise confidently with various stakeholders.
• Experience handling highly sensitive and confidential information.

Responsibilities

• Manage strategic diaries and correspondence efficiently.
• Attend meetings to take accurate notes and follow up on actions.
• Provide collaborative support and maintain critical records.

Skills

Proven Experience in administrative support

Exceptional Communication

Tech Savviness

Adaptability

Discretion

Tools

Microsoft Office

Google Workspace

Job description

Executive Support Assistant Hybrid : 2 days in the office 3 Months ASAP Start £20.21 - £22.86 Per Hour (PAYE) £28.76 - £30.81 Per Hour (Umbrella)

Are you a proactive administrative professional who thrives in a fast-paced environment? The London Borough of Hackney is looking for an Executive Support Assistant to provide high-level, confidential support to our senior leadership team.

The Role

As a vital member of the Executive Support Team, you will enable our Directors to deliver their strategic and operational objectives. This is more than just an administrative role; you will be the key interface between Directors and internal and external stakeholders, ensuring the smooth running of their daily operations.

Key Responsibilities

• Strategic Diary & Inbox Management: Proactively managing extensive diaries and correspondence to ensure time is used efficiently.
• Meeting Support: Attending high-level meetings to take accurate, concise notes and ensuring all actions are followed up.
• Collaborative Support: Working as part of a resilient team to share best practices and provide cover for colleagues.
• Problem Solving: Interpreting information requests and solving routine problems professionally and politely.
• Operational Assistance: Managing FOI requests, updating financial systems (CedAr), and maintaining critical records like Gifts & Hospitality logs.

About You

We are looking for someone who can anticipate needs before they arise and remain calm under pressure.

You will bring

• Proven Experience: A background in providing high-level administrative or secretarial support to Chief Officers, Directors, or Senior Managers.
• Exceptional Communication: The ability to draft reports and liaise confidently with elected politicians, senior managers, and the public.
• Tech Savviness: Proficiency in Microsoft Office and Google Workspace (Gmail, Calendar, Sheets, etc.).
• Adaptability: The flexibility to work successfully in both remote and office environments while embracing change.
• Discretion: Experience handling highly sensitive and confidential information with professionalism.

Why Hackney?

This is an opportunity to work at the heart of a large, dynamic public sector organisation. You will play a crucial role in supporting the Council during times of crisis and emergency, contributing directly to the borough's success.

Next Step

Would you like me to draft a list of interview questions or a skills assessment task based on these requirements?

Commercial Services Trading Ltd is acting as an Employment Business in relation to this vacancy