Executive Support Administrator

jobs.jerseyeveningpost.com-job boards; United Kingdom; On-site; GBP 60,000 - 80,000; Full time

Job summary

A professional services firm in the Channel Islands is seeking an Executive Support Administrator. This full-time role involves organizing meetings, booking travel, preparing documents, and managing stakeholder engagements. The ideal candidate is detail-oriented, proactive, and eager to learn in a fast-paced environment. This position offers opportunities for personal development within a supportive team.

Benefits

Diverse and inclusive work environment

Personal development opportunities

Career growth potential

Qualifications

• Eagerness to learn and self-develop in a fast-paced environment.
• Ability to maintain confidentiality and professionalism.
• Experience with minute/note-taking is desirable.

Responsibilities

• Organise client and internal meetings, including managing calendar invites.
• Research and arrange complex travel bookings.
• Prepare documents and briefing materials for meetings.

Skills

Attention to detail

Time management

Proactive attitude

Interpersonal skills

Job description

Our client is offering an exciting opportunity for an Executive Support Administrator within their Operations team. This full-time role will support business priorities for Partners and Directors across the Channel Islands. The role will suit individuals looking to start their career and support stakeholders in a dynamic professional services environment. The candidate will be responsible for a range of administrative duties while enhancing personal and technical skills. The ability to prioritise tasks, manage workload efficiently, and keep up to date with emerging technologies is essential for success in this role.

Job Duties

• Organise client and internal meetings, including managing calendar invites.
• Research and arrange complex travel bookings (e.g., visas, accommodation, flights, taxis).
• Prepare documents and briefing materials for meetings, and attend meetings to take minutes when required.
• Format internal and external documents in line with branding guidelines.
• Maintain the firm Client Records Management system.
• Manage room bookings and resolve any scheduling conflicts.
• Monitor stakeholder mailboxes, engaging with stakeholders as necessary.
• Ensure timely and accurate completion of timesheets and compliance training for assigned leaders.
• Coordinate logistics for internal and external events, meetings, and training.
• Support stakeholders during busy periods and cover for team members during planned and unplanned absences.
• Assist with general office queries including photocopying, scanning, and laminating.
• Help manage social media accounts and collaborate with the marketing team for campaign creation.
• Support in the preparation of expenses and invoice claims.

Job Requirements

• Accuracy and strong attention to detail.
• Eagerness to learn and self-develop in a fast-paced environment.
• Proactive and flexible with excellent time management and organisational skills.
• Strong interpersonal skills, capable of building trusted relationships with stakeholders.
• Ability to maintain confidentiality and professionalism at all times.
• Team player with the ability to collaborate effectively.
• Willingness to learn and adapt to new technologies and processes.
• Experience with minute/note-taking is desirable.
• Willingness to travel between Guernsey and Jersey when required.

What You'll Love

Our client is committed to creating a diverse and inclusive work environment. They encourage personal development and career growth while offering opportunities to work with a wide range of stakeholders. By joining the Executive Support team, you\'ll have the chance to broaden your understanding of the firm, build a valuable network, and develop your skills within a supportive environment.

Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here