Executive PA

Angela Harper Resourcing Ltd; Manchester; On-site; GBP 60,000 - 80,000; Full time

Job summary

A fast-growing fashion brand based in Manchester is seeking an Executive PA to support the CEO. You will manage complex diaries, coordinate travel, and ensure the office runs smoothly. The ideal candidate has experience in a creative environment, exceptional organisational skills, and a proactive mindset. This role offers a dynamic work environment with opportunities for growth.

Qualifications

• Proven experience as a PA, ideally in a creative or fast-paced industry.
• Discreet, professional, and trustworthy with confidential information.
• Strong written and verbal communication skills.

Responsibilities

• Manage the CEO's calendar and schedule meetings.
• Book domestic and international travel.
• Prepare meeting agendas and take minutes.

Skills

Organisational skills

Communication skills

Proactivity

Multitasking

Attention to detail

Tools

Microsoft Office

Job description

Salary – Flexible (The right fit is most Important)

About Us

We are a fast-growing, trend-led fashion brand based in the heart of Manchester. Known for our innovative designs and dynamic work environment, we are looking for an highly organised Executive PA to support our CEO and, on occasion, our Director. This is a fantastic opportunity for someone who thrives in a fast-paced, creative environment and is looking to grow with an ambitious brand.

The Role

As Executive PA, you will be the right-hand to the CEO, ensuring their day runs smoothly and efficiently. You’ll manage complex diaries, schedule appointments, coordinate travel, and handle expenses — all while keeping the office well-organised and fully stocked. This is a key role for someone with exceptional attention to detail, a proactive mindset, and a calm, professional manner.

Key Responsibilities

• Diary Management: Organise and maintain the CEO’s calendar, scheduling meetings, appointments, and calls, often across multiple time zones.
• Travel Coordination: Book domestic and international travel including flights, accommodation, transfers, and itineraries.
• Meeting Preparation: Prepare agendas, take minutes, and follow up on action points.
• Expense Management: Process and reconcile receipts, invoices, and business expenses in a timely manner.
• Inbox Management: Monitor and prioritise emails, flag urgent matters, and draft responses as needed.
• Office Support: Ensure the office is well-stocked with supplies including stationery, refreshments, and general essentials.
• Liaison & Communication: Act as a key point of contact between the CEO, internal teams, and external stakeholders.
• Event Support: Assist in organising internal events, off-sites, and brand-related functions.
• Ad hoc Tasks: Support the Director and wider senior team on occasional tasks and projects.

Requirements

• Proven experience as a PA, EA, ideally within a creative or fast-paced industry.
• Exceptional organisational and multitasking skills.
• Discreet, professional, and trustworthy with confidential information.
• Proactive with the ability to anticipate needs and solve problems independently.
• Strong communication skills – both written and verbal.
• Proficient in Microsoft Office (Outlook, Word, Excel)
• Flexible and adaptable with a positive, can-do attitude.