Executive Office Management

BGC GROUP PTE. LTD.; Penarth; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading outsourcing firm is seeking an Executive for Office Management in Penarth. This role involves managing daily operations, maintaining databases, and providing administrative support to senior management. Ideal candidates should have a diploma and relevant experience in office administration, proficiency in Microsoft Office, and strong organizational skills. Join a dynamic team where attention to detail and communication skills are essential.

Qualifications

• Diploma holder with relevant experience in office administration or management.
• Proficient in Microsoft Office applications including Access, Excel, and PowerPoint.
• Meticulous and organized with the capability to manage multiple tasks.

Responsibilities

• Manage day-to-day office and facilities operations.
• Maintain databases for Panels, Committees, and Boards.
• Provide administrative and logistical support for meetings.

Skills

Office administration

Microsoft Office Suite

Organizational skills

Interpersonal skills

Communication skills

Education

Diploma in relevant field

Job description

Singapore Mediation Centre (SMC)
📍 Singapore | Contract Role

Job Description

The Executive, Office Management will support the smooth and efficient daily operations of SMC through comprehensive administrative, facilities, and stakeholder support.

Key Responsibilities

• Manage day-to-day office and facilities operations across SMC premises, including vendors, inventory, and equipment

• Maintain databases for SMC Panels, Committees, and Boards (appointments, renewals, invoicing, fee collection)

• Handle phone, email, and walk-in enquiries and manage general correspondence

• Provide administrative and logistical support for meetings, events, and staff activities

• Prepare administrative reports and process invoices, claims, and travel arrangements

• Support governance, company secretarial matters, and provide admin support to senior management

• Perform other administrative duties as assigned

Requirements

• Diploma holder with relevant experience in office administration or office management

• Proficient in Microsoft Office (Access, Excel, PowerPoint) and comfortable with office systems/databases

• Meticulous, organized, and able to manage multiple tasks independently

• Strong interpersonal and communication skills with a professional, service-oriented approach

• Comfortable in a front-facing role and liaising with stakeholders, vendors, and members
  Only shortlisted candidates will be contacted.

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• BGC Group Pte Ltd – Outsourcing Division (EA 05C3053)
  Successful applicants will be employed by BGC Group and assigned to our client’s project under a contract arrangement.