Executive Assistant to the COO & CMO

RELX Group; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A global leader in analytics and information is seeking an experienced administrative support professional to assist the Chief Operating Officer and Chief Marketing Officer. This role includes managing diaries, travel arrangements, and ensuring efficient communication across teams. The ideal candidate should have exceptional organizational skills, attention to detail, and proficiency in Microsoft Office. Benefits include flexible working hours, generous holiday allowance, and various well-being programs.

Benefits

Flexible working hours

Generous holiday allowance

Health screening and medical benefits

Well-being programs

Life assurance

Competitive contributory pension scheme

Employee Assistance Programme

Access to learning and development resources

Qualifications

• Exceptional written and verbal communication skills required.
• Extensive experience providing high-level administrative support.
• Meticulous attention to detail and accuracy in data management.
• Advanced proficiency in Microsoft Office Suite required.
• Ability to effectively prioritize tasks and manage deadlines.
• Strong organisational skills to handle multiple responsibilities.

Responsibilities

• Prepare correspondence, reports, presentations, and meeting minutes.
• Manage incoming calls, visitors, mail, and email.
• Maintain organized files, records, calendars, and diaries.
• Coordinate business travel arrangements and schedule meetings.
• Use various IT systems to perform role-related tasks.

Skills

Written and verbal communication skills

High-level administrative support

Attention to detail

Microsoft Office Suite proficiency

Organisational capabilities

Job description

This role provides comprehensive administrative and coordination support to the Chief Operating Officer and, from February, the Chief Marketing Officer, with occasional support for other executives or projects as required. The purpose of the role is to enable senior leaders to focus on strategic priorities by managing diaries, travel arrangements, expenses, correspondence, and other administrative tasks efficiently and professionally. The position requires a high level of autonomy, discretion, and service orientation, with regular interaction and coordination across internal teams and external stakeholders. The successful candidate will demonstrate strong organisational skills, clear communication, and a collaborative approach, ensuring a positive and professional experience for all contacts.

Responsibilities

• Prepare and produce correspondence, reports, presentations, agendas, and meeting minutes using a range of business software applications.
• Manage and direct incoming calls, visitors, mail, and email, ensuring appropriate screening and routing.
• Maintain accurate and organised files, records, calendars, and diaries.
• Coordinate business travel arrangements, schedule meetings, and monitor expense tracking.
• Leverage various IT systems and tools to efficiently perform role-related tasks.

Qualifications

• Demonstrate exceptional written and verbal communication skills.
• Bring extensive experience in providing high-level administrative support.
• Maintain meticulous attention to detail and accuracy in data entry and record management.
• Exhibit advanced proficiency in Microsoft Office Suite and other relevant software applications.
• Effectively prioritise tasks and manage competing deadlines with confidence.
• Possess strong organisational capabilities to handle multiple responsibilities and shifting priorities.

Work in a way that works for you.

RX is a global leader in events and exhibitions, leveraging industry expertise, data, and technology to build businesses for individuals, communities, and organisations. With a presence in 25 countries across 41 industry sectors, RX hosts approximately 350 events annually. RX is committed to creating an inclusive work environment for all our people.

RX is part of RELX, a global provider of information‑based analytics and decision tools for professional and business customers. For more information, visit www.rxglobal.com.

We promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people with numerous well‑being initiatives, shared parental leave, study assistance and sabbaticals, to help you meet your immediate responsibilities and your long‑term goals.

Benefits

• Working flexible hours – flexing the times when you work in the day to help you fit everything in and work when you are the most productive.
• Generous holiday allowance with the option to buy additional days.
• Health screening, eye care vouchers and private medical benefits.
• Well‑being programmes.
• Life assurance.
• Access to a competitive contributory pension scheme.
• Save As You Earn share‑option scheme.
• Travel season‑ticket loan.
• Electric Vehicle Scheme.
• Optional dental insurance.
• Maternity, paternity and shared parental leave.
• Employee Assistance Programme.
• Access to emergency care for both the elderly and children.
• RECARES days, giving you time to support the charities and causes that matter to you.
• Access to employee resource groups with dedicated time to volunteer.
• Access to extensive learning and development resources.
• Access to employee discounts scheme via Perks at Work.