Executive Assistant to the CEO

Invictus UK 2027 Ltd; Birmingham; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A charitable organisation based in Birmingham is seeking an Executive Assistant to support the CEO. This role entails managing the CEO’s diary, scheduling conflicts, and preparing briefing materials. The ideal candidate will display excellent organisational skills, discretion, and interpersonal abilities, as they will engage with various stakeholders. Proficiency in Microsoft Office and familiarity with SmartSheet are preferred. This is a fixed-term position until October 2027, with flexibility in work location capacity.

Benefits

Generous employee benefits

Qualifications

• Experience of performing an Executive Assistant role, working in an executive office, or as a senior PA.
• Excellent organisational and time-management skills, with the ability to work independently and at pace.
• High competency in the Microsoft Office suite; experience with SmartSheet is an advantage.
• Exceptional interpersonal skills to engage effectively with stakeholders.
• A flexible approach to work and varying tasks.

Responsibilities

• Prioritise diary appointments and manage scheduling conflicts.
• Organise cross-programme meetings, prepare agendas, and track actions.
• Screen calls and emails, managing relationships with stakeholders.
• Ensure corporate documentation is stored appropriately.

Skills

Discretion and confidentiality

Organisation

Proactivity

Communication

Technical proficiency

Tools

Microsoft Office

SmartSheet

Job description

Organisation Invictus UK 2027 Ltd Salary Competitive Location London / Birmingham Contract type Fixed Term Closing date 5 January 2026 Interview date 13 January 2026 Job Description About Invictus UK 2027 Ltd.

Invictus UK 2027 Ltd (IUK27) is a registered company and charity that has been set up to deliver the Invictus Games in Birmingham in the summer of 2027. The team is based either at Borough High Street, London, or Birmingham City Centre / the NEC.

About the role

We are looking to appoint an exceptional member of the team to support the CEO as their Executive Assistant.

Given the small nature of the team, this role will bridge the administrative support necessary for the CEO alongside operational and leadership support.

The postholder will prioritise diary appointments, managing scheduling conflicts and travel arrangements. They will ensure appropriate briefing material is prepared from across the team and will act as the first point of contact, screening calls and emails and managing relationships with stakeholders.

The CEO’s Executive Assistant will also organise cross-programme meetings, including preparing agendas, collating papers, taking records, and tracking actions, as well as assisting with specific projects and cross-cutting initiatives.

The role will also ensure that corporate documentation coming into the CEO’s outer office is appropriately stored.

Key Skills & Attributes

• Discretion and confidentiality : Essential
• Organisation : Ability to manage multiple priorities and projects efficiently
• Proactivity : Anticipates needs and takes initiative
• Communication : Excellent written and verbal skills
• Technical proficiency : Competence with relevant software for scheduling, document management, and data management (Microsoft Office and SmartSheet)

The role will be supported by an Office and Governance Manager, who supports the wider executive leadership team and governance boards and sub-committees.

Generous employee benefits are offered.

Required Experience

• Experience of performing an Executive Assistant role, working in an executive office, or as a senior PA.
• Excellent organisational and time-management skills, with the ability to work independently and at pace.
• High competency in the Microsoft Office suite; experience with SmartSheet is an advantage.
• Exceptional interpersonal skills to engage effectively with stakeholders.
• A flexible approach to work and varying tasks.

This role can be flexibly based, with a minimum requirement of one day per week in the London office.

As the role is currently vacant, we are seeking someone who can start promptly following appointment, with the post fixed term to end in October 2027.

Closing date: 1700 Monday 05 January 2026

Interviews: Tues 13 January 2026