Executive Assistant to Senior Executives at Insurance Firm

Bain and Gray; Greater London; On-site; GBP 40,000 - 50,000; Full time

Job summary

A leading recruitment firm in the United Kingdom is looking for an Executive Assistant to Senior Executives at an Insurance Firm. This role involves managing complex diaries, coordinating communications and events, and supporting senior leadership in a fast-paced, innovative environment. The ideal candidate should have extensive EA experience, strong organisational skills, and proficiency in Microsoft Office applications. The position offers a dynamic work culture focused on employee investment and growth.

Qualifications

• Extensive EA experience in fast‑paced, global environments.
• Proven ability to support senior executives with complex diary/inbox management.
• Excellent organisation, adaptability, and attention to detail.

Responsibilities

• Manage complex diaries and inboxes for Senior Leadership.
• Coordinate communications, meetings, travel, and events.
• Build strong relationships with internal and external stakeholders.
• Oversee exec budgets and provide cover for other EAs.
• Handle sensitive information confidentially.

Skills

EA experience in fast‑paced, global environments

Expert calendar management

Negotiation and event planning

Strong communication skills

Relationship-building

Stakeholder management

High proficiency in Excel

High proficiency in PowerPoint

High proficiency in Word

Excellent organisation

Adaptability

Attention to detail

Ability to deliver under tight deadlines

Job description

Executive Assistant to Senior Executives at Insurance Firm

Working for a highly regarded Insurance company this is an exceptional opportunity to become part of a fast‑paced, innovative, and people‑focused business that truly invests in its employees. Our client is a global organisation with strong roots in the US and has experienced significant growth across the UK, Europe, and worldwide over the past decade. The business continues to expand while maintaining its entrepreneurial and collaborative culture. They operate across several specialist areas, including underwriting in niche markets, commercial business lines, and reinsurance, offering a stimulating and globally connected environment. The role is to provide high‑level support to two exceptionally busy senior leaders who have worked within the industry for a long time.

Summary of Key Responsibilities

• Manage complex diaries and inboxes for Senior Leadership with strong discretion, prioritisation, and anticipation of needs.
• Coordinate communications, meetings, travel, expenses, and events; prepare agendas, papers, reports, and presentations.
• Build strong relationships with internal and external stakeholders, supporting cross‑team projects and acting as a trusted partner.
• Oversee exec budgets, support team operations, manage new‑starter setup, and provide cover for other EAs.
• Handle sensitive information confidentially and ensure full compliance with regulatory and internal requirements.

Skills & Experience

• Extensive EA experience in fast‑paced, global environments.
• Expert calendar management, negotiation, event planning, and project coordination.
• Strong communication, relationship‑building, and stakeholder management skills.
• High proficiency in Excel, PowerPoint, Word; excellent organisation, adaptability, and attention to detail.
• Proven ability to support senior executives with complex diary/inbox management and deliver under tight deadlines.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.