Executive Assistant to Founder - Design and Build Business

Bain and Gray; Greater London; On-site; GBP 45,000 - 55,000; Full time

Job summary

A design and build business is seeking an Executive Assistant to support a fast-paced Founder. The successful candidate will manage an evolving diary, anticipate challenges, and ensure efficient operations. This role requires a proactive individual with experience in fast-paced environments, exceptional organization skills, and the ability to handle confidential matters. The company is known for its innovative approach and is moving to new offices with excellent facilities.

Benefits

Access to gym facilities

Rooftop space in new office

Qualifications

• Experience in management consultancy or high-growth environments.
• Career EA who loves their role and takes pride in their craft.
• Ability to stay calm and accurate under pressure.

Responsibilities

• Manage a complex diary across multiple business areas.
• Act as the Founder's eyes and ears when they're out of office.
• Anticipate needs and present options and solutions.

Skills

Proactive communication

Emotional intelligence

Exceptional organization

Resilience

Job description

Executive Assistant to Founder – Design and Build Business

You will support a highly intelligent, fast‑paced Founder who operates at senior strategic level across multiple areas of the business. This role demands initiative, confidence and the ability to take ownership from day one. As a trusted partner, gatekeeper and ambassador you will streamline priorities, anticipate challenges and ensure nothing slips through the cracks in a fast‑moving, evolving environment.

Responsibilities

• Manage a complex, ever‑changing diary across multiple business areas and act as the Founder’s “eyes and ears” when they are out of the office.
• Stay close to all areas of the business and proactively follow up on actions.
• Anticipate needs and present considered options and solutions.
• Chase stakeholders, track progress and ensure delivery.
• Prepare high‑quality materials and documentation, including board‑level papers over time.
• Handle confidential and private matters, with scope for this to expand if desired.

Qualifications

• Career EA who genuinely loves the role and takes pride in their craft.
• Experience in management consultancy or fast‑paced, high‑growth entrepreneurial environments.
• Bright, proactive, confident and emotionally intelligent, able to stay calm and accurate under pressure.
• Enthusiastic about setting standards, thrives in organised chaos and can impose structure without slowing momentum.
• Exceptional organisation, prioritisation and resilience to support a Founder who often works outside standard hours.

Additional Information

• Founded in 2009, the business delivers end‑to‑end solutions across interior design, architecture, technology, furniture and construction, all under one roof.
• With strong momentum and ambitious growth plans, there is an upcoming move to new purpose‑built offices featuring a gym and rooftop space.

Equal Opportunity Employment Statement

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.