Executive Assistant to COO, Deputy COO & CFO

GSCC Network; Thorverton; Remote; GBP 30,000 - 45,000; Full time

Job summary

A climate-focused non-profit organization is seeking an Executive Assistant to support their COO, DCOO, and CFO. This full-time position offers the opportunity to manage complex schedules, coordinate international travel, and work closely with a diverse team. Ideal candidates will have proven experience in similar roles and excellent communication skills in English. Join a remote-first environment committed to tackling climate change.

Benefits

Coworking access in some locations

Opportunities for global collaboration

Dynamic work environment

Qualifications

• Proven experience as an Executive Assistant or in a similar role.
• Ability to manage a complicated schedule autonomously.
• Excellent level of English, knowledge of other languages is a plus.

Responsibilities

• Schedule meetings and manage diaries for COO, DCOO, and CFO.
• Oversee email inboxes and identify priority items.
• Assist in drafting and editing internal documents.

Skills

Diary management

Excellent communication skills

Creative problem-solving

Attention to detail

Flexibility in a fast-paced environment

Tools

Google Workspace

Zoom

Slack

Job description

Executive Assistant to COO, Deputy COO & CFO

Application Deadline: 10 October 2025

Department: Operations & Network Support

Employment Type: Full Time

Location: United Kingdom

Description

We\'re looking for an innovative Executive Assistant (EA) to the Chief Operating Officer (COO), Deputy COO (DCOO), and Chief Financial Officer (CFO) with a unique combination of skills who wants to play a key role in tackling climate change.

Your primary responsibility will be to support the COO and CFO as well as the Deputy COO. The COO is based in Seattle and the Deputy COO and CFO are in the UK - our ideal candidate is based in the UK, but may on occasion need some degree of flexibility to accommodate meetings and support needs outside of standard business hours on an ad hoc basis.

You will work closely with Operations teams and Leadership structures across the Meliore Foundation to ensure consistency in delivering a high standard of excellence and reliable support.

If this sounds like you, we\'d love for you to apply.

How you\'ll contribute

• Diary management: Scheduling meetings, coordinating attendees across time zones, preparing agendas and other supporting materials as needed, and effectively handling changes
• Oversee the COO, DCOO and CFO\’s email inboxes, including identifying priority emails and to-dos, ensuring follow-up is completed and drafting responses as needed
• Assist in the drafting, formatting and editing of complex internal documents (e.g. papers, presentations, etc.)
• Travel & meeting logistics: Extensive international travel coordination and planning for all three managers
• Retrieve and process expenses, including invoice management, reviewing budget reports and cost centre approvals where relevant
• Provide project support where needed for projects, working groups and events owned and/or contributed to by the COO, DCOO and CFO
• Support other members of the operations teams (finance, risk, IT, grants and contracts) with wider adhoc administrative and project tasks (e.g. team meetings, internal communications, event planning, etc.), including the contribution to a standardised delivery of excellence and reliability
• Undertake other reasonable duties as requested

Our ideal candidate has

• Relevant work experience as an Executive Assistant or experience in a similar position working for a busy principal, with a proven track record of autonomously managing a complicated schedule, with upward management skills developed in a fast-paced, global, impact-driven environment
• The disposition to work generously with colleagues in an international, multicultural community of peers, and the ability to work across international norms and values
• The versatile and adaptable skills necessary to flourish in a fast-paced and wide-ranging work environment where remote work is the norm
• Proactive and autonomous attitude and approach, creative problem-solving skills
• Flexibility to deal with last-minute urgent requests
• Excellent communication skills with a good level of English (written and spoken), other languages an asset
• Ability to process information and connect dots (lateral thinking)
• Familiarity with meeting coordination and stakeholder management
• Excellent attention to detail, diligence and reliability
• The versatile and adaptable skills necessary to flourish in a fast-paced and wide-ranging work environment and work across time zones using tools such as Zoom, Slack and email (Google Workspace).
• Excellent skills in planning and able to take initiative and work independently with a hands-on attitude
• Capacity to prioritise and manage own workload
• Tactful with colleagues and discrete with high-level information
• A significant interest in climate and the environment

Why join us?

• Be part of a remote-first, international network of professionals working on climate, energy and nature. We offer coworking access in some locations.
• Work with a bunch of dynamic, culturally diverse individuals who combine their passion to make a difference with a rigorous and results-oriented approach to work.
• Enjoy regular opportunities to connect and collaborate with colleagues around the world.
• A full-time position with an employment contract for 12 months, with a possible renewal after one year.

Location: UK, flexibly remote.

Some international travel will be required. We may be able to provide co-working spaces in some locations. Only candidates with the right to work in their location will be considered.