Executive Assistant to Chief Commercial Officer - 12-month Maternity Cover

Charlotte Tilbury; London; Hybrid; GBP 40,000 - 50,000; Full time

Job summary

Charlotte Tilbury Beauty is seeking an Executive Assistant to provide crucial support to the Chief Commercial Officer for a maternity cover role. The ideal candidate will excel in managing priorities, communication with senior stakeholders, and will thrive in a fast-paced, growing environment. This role offers flexibility and various employee benefits, contributing to a dynamic workplace culture.

Benefits

25 days holiday plus bank holidays

Inclusive parental leave policy

Employee Assist Programs

Generous product discount

Qualifications

• Proven ability to manage senior stakeholders.
• Demonstrated experience in fast-paced environments.
• Ability to handle complex and confidential situations.

Responsibilities

• Manage the diary and inbox of the Chief Commercial Officer effectively.
• Support with minute taking in meetings and prepare agendas.
• Organise complex international travel itineraries.

Skills

People skills

Communication

Organisational skills

Emotional intelligence

Workload prioritisation

Job description

Founded by British makeup artist and beauty entrepreneur Charlotte Tilbury MBE in 2013, Charlotte Tilbury Beauty has revolutionised the face of the global beauty industry by de-coding makeup applications for everyone, everywhere, with an easy-to-use, easy-to-choose, easy-to-gift range. Today, Charlotte Tilbury Beauty continues to break records across countries, channels, and categories and to scale at pace.

Over the last 10 years, Charlotte Tilbury Beauty has experienced exceptional growth and is one of the most talked about brands in the beauty industry and beyond. It has become a global sensation across 50 markets (and growing), with over 2,300 employees globally who are part of the Dream Team making the magic happen.

Today, Charlotte Tilbury Beauty is a truly global business, delivering market-leading growth, innovative retail and product launches fuelled by industry-leading tech — all with an internal culture of embracing challenges, disruptive thinking, winning together, and sharing the magic. The energy behind the brand is infectious, and as we grow, we are always looking for extraordinary talent who want to be part of this our success and help drive our limitless ambitions.

About the role

The Executive Assistant’s primary role is to be ‘right hand person’ to the Chief Commercial Officer. The individual must be able to understand the importance of prioritising meetings, able to manage workload and administer effective meeting cadence across the senior leadership team and external stakeholders.

The Executive Assistant will be required to support the Chief Commercial Officer with minute taking at the relevant internal meetings. The role requires a firm understanding of the dynamics of the business and its individual departments, its priorities, people, and strategies. The ideal candidate will have excellent organisational and people skills, a determination to make things happen and the initiative to thrive in a fast-paced, growing environment.

Please note, this is a 12 month Maternity Cover.

As an Executive Assistant you will

• Accountable for diary and inbox management, ensuring that the Chief Commercial Officers time is managed effectively by understanding daily and weekly priorities and making judgement calls on prioritisation of their appointments to maximise the reach and impact: taking a strategic approach to the use of available meeting hours, managing multiple time zones, and recommending efficiencies in meeting regularity and attendance.

• Prioritise and plan diaries/mailboxes, taking a forward-thinking approach to ensure all pre-read and meeting agenda is received in appropriate time, minutes are circulated, actions are followed up and incoming requests are prioritised.
• Ensure the production of timely briefings, presentations, and notes to the leadership team from meetings (as appropriate).
• Accurate and comprehensive minute taking of global meetings and executive level forums
• Organise frequent and complex international travel itineraries, including flights, accommodation, visas, local transport and external stakeholder meetings, ensuring a geographically efficient agenda within policy & budget.
• Undertake any other duties or projects within the nature and grade of this position as required, including occasional out of hours working and assisting with external commitments when required.
• Oversee onboarding of new hires, ensuring they are fully integrated into the business and set up for success.
• Preparing agendas and decks in short time frames for executive level audience
• Timely management of expenses, department purchasing and budgets

Who you will work with

• Ensuring there is an effective working relationship between the Executive Assistant and the Chief Commercial Officer whilst managing incoming requests from regional direct reports across the globe
• Fulfil an intermediary role between Chief Commercial Officer and their senior leadership, facilitating communication, collaboration and ensuring smooth operations.
• Liaise effectively & professionally with the Executive Team, regional, cross functional and global teams.

About you

• Excellent people skills and the proven acumen to handle both delicate and complex situations whilst juggling multiple responsibilities.
• Excellent written and oral communication skills
• Demonstrated ability to work in a fast-paced environment and proven ability to manage senior stakeholders.
• Demonstrated experience of dealing with highly confidential information
• Ability to balance long term projects with the urgency of immediate demands.
• Excellent workload prioritisation
• Strong presentation skills and the ability to convey complex messages succinctly and convincingly.
• Experience of giving, receiving, and acting upon constructive feedback
• Able to act with integrity and autonomy
• A high degree of emotional intelligence
• Ability to work flexibly, particularly under pressure

Charlotte Tilbury is a fast-paced and dynamic environment where nimble mindsets, striving to deliver the best and wanting to be part of a global #dreaamteam are key. Even though we have requirements, our experience and background are just a guide, we still love to welcome applicants with more or less experience stated, provided necessary skills can be demonstrated.

Why join us?

• Be a part of this values driven, high growth, magical journey with an ultimate vision to empower everyone, everywhere to be the best version of themselves
• We’re a hybrid model with flexibility, allowing you to work how best suits you
• 25 days holiday (plus bank holidays) with an additional day to celebrate your birthday
• Inclusive parental leave policy that supports all parents and carers throughout their parenting and caring journey
• Financial security and planning with our pension and life assurance for all
• Wellness and social benefits including Medicash, Employee Assist Programs and regular social connects with colleagues
• Bring your furry friend to work with you on our allocated dog friendly days and spaces
• And not to forget our generous product discount and gifting!

At Charlotte Tilbury Beauty, our mission is to empower everybody in the world to be the most beautiful version of themselves. We celebrate and support this by encouraging and hiring people with diverse backgrounds, cultures, voices, beliefs, and perspectives into our growing global workforce. By doing so, we better serve our communities, customers, employees - and the candidates that take part in our recruitment process.

If you want to learn more about life at Charlotte Tilbury Beauty please follow our LinkedIn page!