Executive Assistant to CEO - Entrepreneur Business

Bain and Gray; Greater London; On-site; GBP 80,000 - 100,000; Full time

Job summary

A family office and charity is seeking an experienced Executive Assistant to support the CEO/Founder. This high-level role involves complex diary management, international travel arrangements, and project leadership opportunities. Candidates should have over 5 years of experience supporting C-level executives, exceptional communication skills, and a meticulous approach to work. This position offers potential personal progression and a casual dress code. A passion for the organization’s mission is essential.

Qualifications

• 5+ years’ experience as an Executive Assistant supporting a C-level executive.
• Exceptional written communication and proofreading skills.
• Strong proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Manage complex international diary for the CEO.
• Book international travel and create complex itineraries.
• Take minutes and create supporting documents for meetings.

Skills

Diary management

Event planning and coordination

Written communication

Microsoft Office proficiency

Google Workspace proficiency

Attention to detail

Adaptability

Job description

Executive Assistant to CEO - Entrepreneur Business

A fabulous opportunity has arisen to join a family office and charity as EA to the CEO/Founder. This is a high level EA position that will be supporting a UHNWI principal and other team members. Due to the nature of the role, there is enormous room for personal progression and to take on any projects that need leading. This role will suit someone who has experience working in a fluid, unstructured environment who is able to hit the ground running.

Duties:

• Complex and international diary management to CEO
• Booking of international travel and creating complex itineraries that include ground transportation, accommodation, meetings and delegate entertainment
• Managing the office and additional properties
• Creating structure and processes for business
• Minute taking, creating supporting meeting documentation and drawing up correspondence
• Formatting and proof reading company documents
• Circulating a weekly update to staff

Required

• 5+ years’ experience as an Executive Assistant supporting a C-level executive in a fast-paced environment
• Proven ability to prioritise, manage multiple projects, and adapt to changing needs
• Exceptional written communication and proofreading skills
• Experience in planning and coordinating events of varying scale
• Meticulous attention to detail and high standards of organisation
• A collaborative mindset and enthusiasm for working in a dynamic, purpose-led environment
• Exceptional emotional intelligence, and a hands‑on, flexible approach to working style with a ‘no job is too big or too small’ mentality
• Strong proficiency with Microsoft Office and Google Workspace
• An affinity for company's mission, values, and way of working
• Ideal, but not essential: Full UK driving licence and confident driving in London (a company vehicle is available for those aged 25+)
• Ideal, but not essential: Comfort working in a household with cats

Dress: Casual

Start Date: Ideally at the end of January/start of February to allow for a comprehensive handover.

We are looking for a bright, engaging candidate who is passionate about the charity’s mission. If you have experience working in a similar environment and are ready for a fresh challenge, this role could be for you.

Apply ASAP to avoid disappointment.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.