Executive Assistant to CEO - Beauty

Bain and Gray; Greater London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A fast-growing consumer brand in London is seeking an exceptional Executive Assistant to support the CEO during a dynamic period of international expansion. The role demands a high level of organization and communication skills, with responsibilities including managing a busy diary, organizing travel, and handling confidential information. The ideal candidate has a minimum of three years' experience supporting senior executives and a genuine interest in the beauty industry. This is a full-time, office-based position offering the opportunity to collaborate closely with various stakeholders.

Qualifications

• Minimum of three years providing high-level support to a CEO or senior executive.
• Experience or genuine interest in beauty, retail, or e-commerce environments.
• Exceptional attention to detail and ability to manage senior-level priorities.

Responsibilities

• Manage CEO's diary and protect key priorities.
• Organize complex travel arrangements for UK and international trips.
• Act as contact point for senior stakeholders and produce polished communications.
• Support high-level meetings with materials and minute-taking.
• Assist with business initiatives related to growth and expansion.
• Handle confidential information and expenses with discretion.

Skills

High-level support to a CEO

Attention to detail

Professional communication

Microsoft Office proficiency

Organizational skills

Job description

If you haven’t heard from us within 48 hours of submitting your CV then unfortunately your application hasn’t been successful this time. Do keep an eye on our website for new roles that are being added every day.

Job Description

We are working with an incredibly fast growing, founder led consumer brand within the beauty space, seeking an exceptional EA to support the CEO / Co-Founder during an exciting period of international expansion.

This is a pivotal EA role for someone who enjoys acting as a trusted right hand, managing priorities, protecting time, and ensuring the executive office runs seamlessly. The successful candidate will be confident operating at pace, commercially aware, and genuinely passionate about the beauty industry.

Key responsibilities will include:

• Serving as a trusted gatekeeper to the CEO, overseeing a busy and ever-changing diary to ensure key priorities are protected
• Organising complex UK and international travel arrangements, frequently at short notice
• Acting as a central point of contact for senior internal and external stakeholders, producing polished written communications and documentation
• Planning and supporting high-level meetings, including preparation of materials, minute-taking, and following up on actions
• Assisting with a range of business initiatives and projects connected to growth, partnerships, and international expansion
• Handling expenses and highly confidential information with accuracy, care, and discretion

About you:

• A minimum of three years’ recent experience providing high-level support to a CEO or senior executive within a fast-paced, scaling business
• Genuine interest in, or experience within, beauty, retail, or e-commerce environments
• Highly organised with exceptional attention to detail and the confidence to manage access and priorities at senior level
• A clear, professional communicator with strong written and verbal skills
• Advanced user of Microsoft Office and modern, cloud-based tools
• Flexible and open to regular UK and overseas travel as required
• Korean language skills would be welcomed but are by no means essential

Additional information:

• Full-time, office-based position, Monday to Friday (8:00am – 4:30pm)
• Ongoing collaboration between the Central London office and West London warehouse

Bain and Gray is an equal opportunities employer. Wecontinually strive to improve our processes around our diversity, equity andinclusion strategy.