Executive Assistant / Recruitment Operations Manager

The Legends Agency; Greater London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A boutique recruitment agency is seeking an Executive Assistant / Recruitment Operations Manager to support the Director. This remote role combines EA support and recruitment operations, focusing on process improvement and automation. Ideal candidates will be proactive, well-organized, and tech-savvy, with strong communication skills and experience in recruitment coordination. Responsibilities include managing the Director's schedule, coordinating interviews, and enhancing candidate experiences. This position offers significant growth opportunities in a fast-paced environment.

Benefits

Bi-annual performance bonus

Opportunity for career progression

Qualifications

• Experience in recruitment coordination, resourcing, or PA/administrative support required.
• Ability to work independently and manage a fast-paced workflow.
• Interest in automation and continuous improvement.

Responsibilities

• Manage the Director's diary, inbox, and daily workflow.
• Coordinate interviews and prepare candidate documentation.
• Maintain an excellent candidate experience through clear communication.
• Support CRM/ATS improvements, testing, and data updates.

Skills

Highly organised

Proactive

Tech-savvy

Clear communication skills

Strong CRM experience

Attention to detail

Ability to manage multiple priorities

Tools

JobAdder

Google Workspace

Microsoft Office

Power BI

Job description

Executive Assistant / Recruitment Operations Manager

Job Openings Executive Assistant / Recruitment Operations Manager

About the job Executive Assistant / Recruitment Operations Manager

ExecutiveAssistant / Recruitment Operations Manager

Location: Remote

Salary: £1,000 Bi-Annual Performance Bonus (dependent on individual C company performance)

Start Date: ASAP

About the Role

A boutique UK-based recruitment agency is hiring its first-ever team member: a proactive, highly organised EA / Recruitment Operations Manager to partner directly with the Director. The business has been operating successfully for 10 years, and this hire will help unlock new opportunities, improve workflows, and support the agency's next phase of growth.

This role blends EA support, candidate coordination, recruitment operations, and involvement in a digital/automation transformation. You'll help streamline processes, manage day-to-day operations, work with new tools and systems, and support strategic projects including CRM optimisation and workflow redesign. It is ideal for someone who is ambitious, ideas-driven, and keen to rapidly progress into a more senior role.

Responsibilities

PA'sAdministrative Support

• Manage the Director's diary, inbox, and daily workflow
• Coordinate interviews and prepare candidate documentation
• Keep all candidate/client data updated within the CRM
• Provide general administrative and organisational support
• Screen CVs and conduct qualification calls
• Assess candidate suitability against briefs
• Record notes and updates accurately in the CRM
• Maintain an excellent candidate experience through clear communication
• Partner with the Director on strategic and operational initiatives
• Support CRM/ATS improvements, testing, and data updates
• Assist with building new workflows, SOPs, and value-stream documentation
• Contribute ideas to improve efficiency, automation, and overall delivery

Candidate Management

Recruitment's Operations Projects

This role is designed for someone who wants to grow quickly.

Phase 1: Work closely with the Director on BAU recruitment and automation-led improvement projects.

Phase 2: As the agency scales, you will step into a more senior operations role, begin hiring junior support, and lead your own initiatives. You will be encouraged to bring

ideas, challenge the status quo, and own projects from concept to completion.

About You

• Highly organised, proactive, and comfortable managing multiple priorities
• Tech-savvy and excited about automation, optimisation, and AI
• Ambitious, driven, and motivated by career progression, increased earnings, and performance bonuses
• Someone who wants to grow beyond the role, build a team, and contribute to a modern, lean, data-driven agency
• Experience in recruitment coordination, resourcing, or PA/administrative support
• Strong CRM experience (JobAdder preferred, but any CRM is fine)
• Clear communication skills with strong attention to detail
• Ability to work independently and manage a fast-paced workflow
• Proficiency in Google Workspace or Microsoft Office
• Interest in automation and continuous improvement

Essential Skills's Attributes

Tools' Systems Used:

JobAdder, SourceBreaker, SourceWhale, LinkedIn Recruiter, job boards, Miro, Asana, Sunsama, ChatGPT Business Edition, Make.com (future mapping/orchestration), Power BI dashboards

• Supporting senior recruiters or directors
• Exposure to system migrations, workflow or process optimisation
• Familiarity with sourcing tools and Boolean search