Executive Assistant (Part Time Thursday and Friday 16 Hours)

Vindis Group; Huntingdon; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading automotive group in the UK is seeking an Executive Assistant to support its Board of Directors. Key responsibilities include organizing travel, liaising with employees, and managing correspondence. The ideal candidate should have excellent communication skills, attention to detail, and a clean driving license. The company offers a variety of perks to support its employees.

Benefits

Employee Car Scheme

Enhanced Parental Statutory Leave

Paid Birthday Leave

Enhanced Sick Pay

Online GP services

Life Assurance policy

Exclusive Discounts on services

Qualifications

• Experience in a similar role or transferable skills.
• Clean driving licence required.

Responsibilities

• Liaise with employees on behalf of the Board of Directors.
• Arrange travel and accommodation for the Board of Directors.
• Coordinate customer issues escalated to Head Office.

Skills

Good communication skills

Attention to detail

Discretion and sensitivity

Job description

Overview

Key Role Responsibilities: As an Executive Assistant, you will be an integral member of the Head Office Team. Your key responsibilities will include:

• Liaise with employees on behalf of the Board of Directors, as requested.
• Demonstrate discretion, sensitivity and confidentiality with regard to information relating to the Board of Directors and wider Company.
• Arrange travel and accommodation requirements of the Board of Directors and others, as directed.
• Monitor and distribute correspondence to the Senior Management Team, in a timely manner.
• Coordinate/Oversee the timely management and resolution of customer issues escalated to Head Office; ensuring that the necessary accountability of the relevant Head of Business/Head of Group Department is engaged.
• Professionally liaise with internal and external clients and guests.
• Deliver upon any personal assistant responsibilities requested by the Managing Director and Chairman; ensuring that the appropriate professionalism and confidentiality is maintained.
• Collate agendas, and document the minutes of meetings, in an accurate and concise manner; ensuring their timely release to the relevant Senior Management; and that actions are monitored through to completion, if applicable.
• Oversee the appropriate progress and successful completion of projects allocated to you.
• Prepare internal/external communications requested by the Board of Directors, in an accurate and timely manner.

About Us

The Vindis Group is seeking to appoint an Executive Assistant to join its team. As one of approximately 700 team members, you will demonstrate the behaviours that the Vindis Group knows are integral to its continued success. We strive to maintain high standards in every area of our business and engage with our employees and customers in an open, transparent and consultative manner. Our employees demonstrate personal discipline and energy to uphold these standards and are motivated to achieve personal and business success. Customer Obsession is core to our ethos and you will understand and demonstrate how to embrace internal and external customer service excellence.

Further, we welcome previous relevant experience but will consider transferable skills as well. Requirements include good communication skills, good attention to detail, and a clean driving licence.

Further information describes how we support our Exceptional People and the opportunities available within our High Performance Culture, including access to the Volkswagen Group UK National Learning Centre.

How we support our Exceptional People

• Drive Our Brand - Employee Car Scheme with no deposit required after a qualifying period.
• Family First - Enhanced Parental Statutory Leave to bond with loved ones.
• Celebrate You - Paid Birthday Leave.
• Stay Healthy - Enhanced Sick Pay (based on length of service).
• Wellbeing At Your Fingertips - Help@Hand for Online GP services, 24/7 Employee Assistance Programme, exclusive retail discounts, and more.
• Peace Of Mind - Life Assurance policy at no cost.
• Exclusive Discounts - Discounts on parts, vehicle MOTs/Servicing, and vehicle purchases.

Birthday Leave