Executive Assistant / Office Manager – Dynamic Private Equity Firm

Knightsbridge Recruitment - Angela Mortimer Plc Group; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A fast-paced private equity firm in London seeks an Executive Assistant / Office Manager. The role involves managing group calendars, coordinating travel for colleagues, and assisting senior leaders. Ideal candidates are organized, proactive, and have excellent communication skills. This position offers the opportunity to shape and influence operations in a growing firm.

Qualifications

• Experience in finance or private equity is a plus.
• Bright, curious, professional, and resilient.
• Detail-oriented and able to prioritize tasks.

Responsibilities

• Manage group calendars and complex European travel.
• Coordinate diaries and travel for colleagues visiting weekly.
• Assist with project coordination including meeting setup.

Skills

Interpersonal skills

Organizational skills

Problem-solving

Adaptability

Communication skills

Job description

A fast-paced, growing and entrepreneurial private equity firm with the energy of a start-up is seeking a bright, confident, and proactive Executive Assistant / Office Manager. This is a varied, hands-on role with significant responsibility and plenty of scope to shape the position as the business grows.

The Role - Executive Assistant / Office Manager

You’ll be the organisational heartbeat of the team, supporting senior leadership and ensuring smooth day-to-day operations. Responsibilities include:

• Managing group calendars and complex European travel for 7 Partners
• Coordinating diaries and travel for 10+ European colleagues visiting the UK weekly
• Professional and proactive client liaison and management
• Assisting the COO and Operations Manager with project coordination, including meeting set-up, catering, couriers, and car bookings
• Overseeing internal inbox enquiries and acting as the go-to problem solver for the team
• Supporting the planning and delivery of events (up to 6 per year, 120+ attendees)
• Managing expenses and expense reporting

The Candidate - Executive Assistant / Office Manager

• Experienced – background in finance or private equity a plus
• Personable – bright, curious, professional, resilient, with strong interpersonal and written communication skills
• Organised & proactive – detail-focused, able to prioritise, and thrive in a fast-paced environment
• Adaptable – comfortable taking ownership, managing upwards, and handling new tasks with initiative
• Team-spirited – approachable, collaborative, with a positive attitude and sense of humour

This is an exciting opportunity for a standout Executive Assistant / Office Manager to become a pivotal member of a dynamic, growing firm. You’ll work closely with senior leadership, take the lead on important projects, and play a key role in shaping how the business runs. Perfect for someone eager to grow, contribute ideas, and make a lasting impact.