Executive Assistant

Liberty.; Greater London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A well-established company in Greater London is seeking an experienced Executive Assistant to support the Managing Director and Design Director. This pivotal role requires strong diary and inbox management, exceptional organisational skills, and discretion. The ideal candidate thrives in a fast-paced environment and has proven experience supporting senior leadership. This is a fixed-term contract until March 2027, offering a dynamic opportunity to play a crucial part in business operations.

Qualifications

• Proven experience as an Executive Assistant or Senior PA.
• Exceptional skills in diary, inbox, and travel management.
• Strong organisational skills capable of managing multiple priorities.

Responsibilities

• Manage complex diaries and scheduling across multiple time zones.
• Oversee inbox management and prioritise communications.
• Coordinate domestic and international travel arrangements.

Skills

Diary management

Inbox management

Travel coordination

Organisational skills

Confidentiality

Communication

Job description

Introduction

Founded in 1875, our long history has been built on innovation, craftsmanship and above all, incredible talent. Born from the adventurous spirit of our founder, Arthur Lasenby Liberty, we remain true to our heritage. From our fulfilment centres to our flagship store, passion, vision and dynamism are part of our DNA – and that extends to our team.

Job Purpose

We are seeking an Executive Assistant to support our Managing Director and Design Director, playing a pivotal role at the heart of the business.

This is a highly trusted, fast-paced role for someone who thrives on organisation, discretion and proactive problem-solving. You’ll be responsible for ensuring day-to-day operations run seamlessly while acting as a key connector between leadership, store teams, suppliers and cross-functional departments.

Key Responsibilities

• Managing complex diaries and scheduling across multiple time zones.
• Overseeing inbox management, prioritising communications and handling responses where appropriate.
• Coordinating domestic and international travel, including flights, accommodation and itineraries.
• Managing Egencia bookings and travel administration.
• Processing invoices, expenses and maintaining accurate financial records.
• Supporting new starters, contracts and onboarding for employees, contractors and consultants.
• Organising internal and external events, meetings and room bookings.
• Coordinating guest and personal travel where required.
• Maintaining tax calendars, stationery supplies and general office administration.
• Supporting global sales coordination and cross-functional communications.Acting as a key point of contact between leadership, internal teams and external partners.

About You

• Proven experience as an Executive Assistant or Senior PA, ideally supporting senior leadership.
• Exceptional diary, inbox and travel management skills.
• Strong organisational skills with the ability to manage multiple priorities simultaneously.
• High level of discretion and confidentiality.
• Confident communicator, able to build trusted relationships across all levels of the business.
• Proactive, adaptable and solutions-focused, with a strong sense of ownership.
• Comfortable working in a fast-paced, ever-changing environment.

Please note, this is a fixed-term contract until March 2027.