Executive Assistant / HR Administrator

Pure Staff Ltd; Kidderminster; On-site; GBP 30,000 - 35,000; Full time

Job summary

A recruitment agency is looking for an Executive Assistant / HR Administrator in Kidderminster. This permanent position involves coordinating meetings, supporting HR functions, and performing general administrative tasks. The ideal candidate should possess a Bachelor's degree in Business Administration or Communications and have experience in administrative roles. Strong organisational and time management skills, along with proficiency in Microsoft Office, are essential. Salary is between £30,000 and £35,000 annually.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent work experience).
• Demonstrated experience in either an executive assistant or HR administrative role preferably supporting senior-level management.
• Strong organisational and time management skills, with the ability to prioritise multiple tasks and meet deadlines.
• Excellent written and verbal communication skills.

Responsibilities

• Attend meetings, take minutes, and distribute meeting agendas and materials to participants.
• Coordinate and organise meetings, conferences, and events.
• Prepare and process expense reports and financial documents.
• Support the HR Manager in administration of employee records and HR information systems.

Skills

Organisational skills

Time management

Communication skills

Confidentiality

Proficiency in Microsoft Office Suite

Education

Bachelor’s degree in Business Administration or Communications

Tools

HR information systems

Job description

Position: Executive Assistant / HR Administrator – Permanent – Kidderminster, Worcestershire – Posted 11 hours ago – Salary: £30,000 - £35,000 per annum.

EA Duties

• Attend meetings, take minutes, and distribute meeting agendas and materials to participants.
• Coordinate and organise meetings, conferences, and events, including logistics, agenda preparation, and follow-up actions.
• Prepare and process expense reports, purchase orders, invoices, and other financial documents.
• Assist with the coordination and preparation of business meetings, including agenda creation, document distribution, and meeting minutes.
• Handle sensitive and confidential information with discretion and integrity.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Make travel arrangements, including flights, accommodations, and transportation, and prepare travel itineraries.
• Anticipate the needs of the leadership team and proactively provide support and assistance as required.
• Provide general administrative support, including filing, data entry, raising PO’s, document management, and other ad‑hoc tasks.
• Support the team with Health and Safety initiatives to continuously improve the focus on the safety of employees.

HR Admin Duties

• Support the HR Manager in the administration of employee records, personnel files, and HR information systems.
• Assist with onboarding and offboarding of employees, including the coordination of new hire paperwork and exit procedures.
• Process employee‑related transactions, such as payroll changes, benefits enrollment, and leave requests.
• Coordinate and provide administrative support for HR‑related events, training sessions, and employee engagement activities.
• Respond to general HR‑related inquiries from employees and managers, escalating complex issues as needed.
• Contribute to the development and implementation of HR initiatives and projects as assigned.

Skills & Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent work experience).
• Demonstrated experience in either an executive assistant or HR administrative role preferably supporting senior‑level management.
• Strong organisational and time management skills, with the ability to prioritise multiple tasks and meet deadlines.
• Excellent written and verbal communication skills, with the ability to interact effectively with individuals at all levels.
• Proficient in the use of office productivity software (e.g., Microsoft Office Suite) and HR information systems.
• Demonstrated ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Adaptable and flexible, with a proactive and solutions‑oriented approach to problem‑solving.
• Attention to detail and a high degree of accuracy in data entry and record‑keeping.
• Knowledge of HR policies, procedures, and best practices is preferred.
• Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.
• Strong interpersonal skills, with the ability to build and maintain positive relationships.