Executive Assistant – Global Pet Nutrition

Mars Food US, LLC; City Of London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A global pet nutrition company is seeking an experienced Executive Assistant to support their VP of Marketing. This fast-paced role involves managing complex calendars, coordinating travel, and supporting marketing events. Ideal candidates will have strong organisational skills and confidentiality discretion. A competitive salary and comprehensive benefits are offered.

Benefits

Access to Mars University for learning and development

Industry competitive salary and benefits

Opportunity to work with diverse and talented associates

Qualifications

• Proven experience as an Executive Assistant in a fast-paced environment.
• Ability to manage complex calendars across time zones.
• Discretion and professionalism in handling confidential information.

Responsibilities

• Manage complex calendars, coordinate meetings, and serve as the first point of contact.
• Plan domestic and international travel, reconcile expenses, and process purchase orders.
• Support onsite and offsite marketing events, including logistics and supplier management.

Skills

Experience supporting senior executives

Excellent communication skills

Strong organisational abilities

Tools

Outlook

Concur

Mobilexpense

Ariba

Job description

Job Description

Executive Assistant - Global Pet Nutrition

Location: Paddington (Onsite)

Travel: Occasional UK and international travel to support events

Be part of something bigger

We’re looking for an experienced and proactive Executive Assistant (EA) to support our VP of Marketing (Chief Growth Officer) and her leadership team in Global Pet Nutrition. This is a varied, fast-paced role where you’ll use your organisational skills, clear communication, and sound judgment to keep things running smoothly. You’ll be part of a collaborative global EA community and a leadership team shaping the future of our brands.

Qualifications

• Experience supporting senior executives in a fast-paced environment.
• Excellent communication skills, both written and verbal.
• Strong organisational abilities – able to prioritise, adapt, and stay ahead.
• Discretion and professionalism when handling confidential information.

• Knowledge of tools like Outlook, Concur, Mobilexpense, or Ariba.
• Flexibility to travel occasionally in the UK and internationally.

Responsibilities

• Executive support: Manage complex calendars across time zones, coordinate meetings, and act as the first point of contact for the VP.
• Travel & expenses: Plan domestic and international trips, reconcile expenses, and process purchase orders.
• Events & coordination: Support onsite and offsite Marketing events, including venues, logistics, and supplier management.
• Collaboration: Work closely with senior leaders and our global EA community to share best practice and support team effectiveness.

Benefits

• Work with diverse and talented Associates, all guided by the Five Principles.
• Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
• Best-in-class learning and development support from day one, including access to our in-house Mars University.
• An industry competitive salary and benefits package, including company bonus.

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