Executive Assistant & Awards Coordinator, Advertising - 12 month maternity Contract, London. Hybrid

FOURTEEN PEOPLE; Greater London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading creative agency in Greater London is seeking a highly organised Executive Assistant to support the lifecycle of a major industry awards programme. The role involves managing entrant queries, coordinating judging logistics, and liaising with judges and partners to deliver a high-quality experience. Ideal candidates will have previous experience in a similar role, be detail-oriented, and possess excellent stakeholder management skills. This is an exciting opportunity to work in a dynamic environment and contribute to prestigious creative awards.

Qualifications

• Previous experience as an Executive Assistant with a creative agency.
• Experience with agency awards, events or complex project coordination is desirable.

Responsibilities

• Support entrants during the submission period and manage the entry system.
• Coordinate all judging logistics and briefing sessions.
• Oversee judging days, compile scores, and prepare materials.
• Liaise with entrants and technical reviewers for queries.
• Manage shortlist announcements and ceremony content.
• Proofread papers for publication and support post-awards content.

Skills

Organisational skills

Stakeholder management

Attention to detail

Calm under pressure

Job description

We’re looking for a highly organised, detail‑focused Executive Assistant to support the team in running the full lifecycle of a major industry awards programme within the creative sector. You’ll support entrants, coordinate judging, manage logistics, and work closely with internal teams, judges and external partners to deliver a seamless, high‑quality awards experience.

What you’ll do:

• Support entrants during the submission period and manage the entry system.
• Coordinate all judging logistics, briefing sessions and panel materials.
• Oversee judging days, compiling scores, preparing collateral and supporting convenors.
• Liaise with entrants and technical reviewers on queries and amendments.
• Manage shortlist announcements, ceremony content, trophies and winner collateral.
• Proofread papers for publication and support post‑awards content and marketing.

About you:

You will have previous experience as an Executive Assistant with a creative agency. You’re organised, calm under pressure, great with stakeholders and meticulous with detail. Experience with agency awards, events or complex project coordination would be highly desirable.

At Fourteen People, we are committed to offering equal opportunities to all candidates regardless of race, religion, gender, sexuality, disability, age or any other protected characteristics. We understand there is still much to be done as we partner with our clients to create and improve robust recruitment processes that will improve diversity equity and inclusion in the workplace.

Fourteen People Ltd is acting as an Employment Agency in relation to this vacancy.