Executive Assistant at Midsize Global PE Firm in London

HRB; City Of London; On-site; GBP 80,000 - 100,000; Full time

Job summary

A global investment firm in London is seeking an experienced Executive Assistant to support their investment team. The ideal candidate will have over 6 years of EA experience in financial services and expertise in managing complex schedules and travel arrangements. This full-time role requires excellent communication skills and the ability to thrive in a dynamic, high-pressure environment.

Benefits

Discretionary bonus

Generous benefits package

Qualifications

• 6+ years of relevant EA experience at a financial services firm.
• Understands priorities and thinks critically.
• Resourceful team player who can collaborate well with others.

Responsibilities

• Provide team EA support for the Investing group.
• High-volume calendar management across multiple time zones.
• Book global and domestic travel itineraries.
• Process expenses using Concur.
• Preparation of documents and meeting materials.

Skills

Exceptional organizational skills

Strong communication skills

Attention to detail

Ability to multitask

Proficient in MS Office Suite

Proactive anticipation of needs

Education

Bachelor's degree

Job description

Overview

Our client, a global investment firm with a strong international presence, is seeking a poised, experienced, and highly proactive Executive Assistant to join their London, UK office. This individual will support an investment team and serve as a key team partner in managing administrative operations and cross-functional coordination. The role demands a high level of organization, excellent communication skills, discretion, and the ability to manage multiple tasks in a fast-paced, high-performing environment. This is a full-time, in-office position based in central London, requiring someone comfortable working in a dynamic, collaborative setting. The right candidate will have strong tenure in previous roles, experience working in international firms, and the ability to interface with global stakeholders.

Responsibilities

• Provide team EA support for Investing group, including:
• High-volume calendar management, including the ability to schedule a high volume of meetings with multiple attendees across multiple time zones;
• Book global and domestic travel itineraries, including flights, hotels, entry requirements for international destinations;
• Process all expenses in a timely manner using Concur
• Manage all necessary requirements associated with extended global travel, i.e. visas, vaccinations, etc.
• Partner with the local & firmwide EA network for coverage
• Preparation of documents and meeting materials
• Working with the global administrative team to execute on responsibilities, learn best practices, and stay connected
• General administrative support across the office including arranging meeting rooms, greeting visitors
• Equal rotational coverage of office coordination tasks

Requirements

• Bachelor’s degree preferred
• 6+ years of relevant EA experience at a financial services firm
• Exceptional organizational skills, attention to detail, and both written and oral communication
• Excellent communication skills, both written and verbal
• High degree of responsiveness and sense of urgency; ability to multitask with continuously changing priorities on short notice
• Proactively anticipates needs
• Understands priorities and thinks critically
• High level of proficiently in MS Office Suite
• Resourceful team player who can collaborate well with others
• Positive outlook, solutions oriented
• Professionalism and discretion, always operating with integrity

Hours

Monday–Friday; Core hours from 8:30 AM to 5:30 PM with flexibility for early morning or evening coordination with global offices

Salary

£80,000–£100,000 base + discretionary bonus + generous benefits package