Executive Assistant and Office Lead

AG Barr; City Of London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading beverages company in London seeks an experienced Executive Assistant and Office Lead to provide high-level administrative support. The role involves managing complex diaries, supporting office operations, and ensuring a professional experience for stakeholders. Ideal candidates will have strong organisational skills and executive support experience. The position requires a full-time presence on-site. Competitive salary and benefits are offered.

Benefits

Uncapped bonus linked to business performance

Defined contribution Pension

Up to 34 days holiday

Flexible cash pot to spend on benefits

Healthcare Cash Plan

Life assurance

Staff sales discount

Qualifications

• Proven, highly developed executive assistant experience.
• Exceptional organisational and time management skills.
• Experience preparing high-level reports and presentations.
• Demonstrated experience handling sensitive information with discretion.
• Excellent written/verbal communication skills.

Responsibilities

• Provide proactive, confidential administrative support to the Executive team.
• Oversee smooth office operations and client engagements.
• Prepare executive committee meeting materials and documents.
• Serve as the primary point of contact for internal and external stakeholders.
• Collaborate with facilities team to manage office standards.

Skills

Business administration background

Organisational skills

Communication skills

Stakeholder management

Adaptability

Job description

Job Title: Executive Assistant and Office Lead

Location: London, Farringdon

Contract and working pattern: Permanent, 37.5 hours, 5 days on site

Are you ready to Be Your Best Barr None?

Lets Grow!!!

We are all about Being Your Best Barr None and having a career with real Moments that Matter!

Employing around 850 people across the UK, we are proud to be a responsible business that takes care of our people, values diversity, gives something back to our communities and works to minimise our environmental impact.

For 150 years AG Barr has been building great brands and is home to some of the nations favourite flavours.

At our core is IRN-BRU, launched in 1901 and still going strong today, the vibrant RUBICON fruit based brand, Boost making every moment better with a caffeine kick, hydration hit or tasty treat, and FUNKIN where real fruit means authentic taste.

We also have a number of exciting owned brands within our portfolio including MOMA, which crafts quality oats into great tasting oat drinks and porridges.

There's never been a better time to join us!

What we’re looking for…

As an Executive Assistant at AG Barr you will play a pivotal role in providing high-level, confidential administrative support to the Executive team.

You will also support the office management of our new London office, acting as a brand ambassador and ensuring a first-class experience for all visitors and stakeholders.

This position requires a high degree of autonomy, strategic thinking, ability to work at pace and exceptional organisational skills. This position also must demonstrate a positive attitude and high degree of professionalism acting on behalf of the Executive Committee.

Due to the office management aspect of this role - there is a requirement to be on site full time.

Your responsibilities will include:

• Provide proactive, confidential administrative support to our Executive team, managing complex diaries, scheduling travel, and coordinating high-priority external engagements and relationships
• Overseeing the smooth operation of the office and execution of key client engagements, meetings, and events at the new London hub
• Oversee and manage external activities, including preparing executive committee meeting materials, board reports, submissions, and other high-level documents
• Support the creation and distribution of presentation packs, reports, and materials for senior leadership meetings, ensuring they are prepared in a timely and professional manner
• Serve as the primary point of contact for internal and external stakeholders, ensuring seamless communication and fostering strong relationships
• Work in partnership with the other EA ensuring seamless administration support across the whole executive team, providing holiday and ad hoc cover as required
• Collaborate with the facilities team to ensure office standards and operations run smoothly, including managing office-related administrative tasks and assisting with space planning, supplies, and resource allocation
• Demonstrate a positive and professional approach at all times.

What you will bring:

This role requires a highly experienced Executive Assistant/Office Manager who can thrive in a fast-paced, high-pressure environment and support senior leadership.

• Executive Support: Proven, highly developed business administration background, with significant experience as an executive assistant.
• Organisation & Management: Exceptional organisational and time management skills, including managing multiple senior-level calendars, planning/coordinating meetings, and managing competing priorities.
• Documentation: Experience preparing high-level reports, meeting packs, and presentations for board members and executives.
• Confidentiality: Demonstrated experience handling sensitive or confidential information with discretion.
• Communication & Stakeholder Management: Excellent written/verbal communication and interpersonal skills, with the ability to liaise effectively with senior leaders and external stakeholders, building strong relationships across all levels.
• Adaptability: Ability to work under pressure, adapt to changing priorities, and meet tight deadlines.
• Senior Experience: Previous experience working with senior leadership teams, boards, or external investors.
• Growth Mindset: Willingness to develop new skills through available learning and development.

Desirable:

• Corporate/Financial: An understanding of working in a listed business or experience liaising with analysts, brokers, investors, and other external parties.

What we offer…

We believe in creating a diverse and inclusive culture where your voice can be heard. Our skilled, loyal and committed people are critical to the future success of AG Barr which is why we are continually investing in our employees to develop their talent.

We look after our employees by offering a competitive salary and benefits package which includes:

• Uncapped bonus linked to business performance
• Defined contribution Pension
• Up to 34 days holiday (depending on shift pattern)
• Flexible holiday trading
• Flexible cash pot to spend on benefits
• Healthcare Cash Plan
• Flexible benefits e.g. discounts & cashbacks, gym memberships, technology purchases etc
• Life assurance
• Save as you earn scheme
• Staff sales discount
• Free AG Barr products throughout your working day and staff sales
• Annual salary review
• Ongoing professional development and access to Learning and Development programmes and content

And much more!

To find out more about what it is like to work for AG Barr, please visit our careers platform here.

We are an equal opportunities employer and happy to discuss any reasonable adjustments that may be needed for successful candidates with a disability, health or mental health condition.

While we have highlighted our ideal requirements for this role, we are realistic that the successful candidate probably won't meet every single requirement in this advert, but we are big advocates of people growing in role. So even if you don’t meet every single requirement, we encourage you to submit an application - you may be just what we are looking for! Apply now!

Speculative CVs from agencies will not be accepted.

Latest closing date for applications is 23rd November 2025

Please note, we may close vacancies early where we receive significant numbers of applications, so apply now!