Executive Assistant

FirstBank UK Limited; Greater London; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

A leading financial institution in the UK is seeking an experienced Executive Assistant to support its Board. The ideal candidate will have a proven background in Financial Services, with strong organizational skills and experience in managing complex logistics, including travel arrangements and meeting coordination. This position offers a hybrid working model and generous benefits, including medical insurance and a substantial pension contribution, making it an excellent opportunity for motivated professionals.

Benefits

Up to 10% employer pension contribution

Life Assurance Cover

Private Medical Insurance

Gym subsidy

Interest Free season ticket loan

25 days annual leave

Qualifications

• Proven track record in business support or senior administrative roles.
• Strong organizational skills and logical thinking.
• Experience in managing travel logistics and event coordination.

Responsibilities

• Provide operational support to the Board and Management.
• Manage diaries and coordinate meetings for Board members.
• Arrange travel and itineraries for executives.

Skills

Experience in Financial Services

Supporting Board-level executives

Analytical skills

Governance processes knowledge

Logistics coordination

Microsoft Office skills

Job description

Executive Assistant

6 month Fixed Term Contract

FirstBank UK is a globally recognised, top-tier bank who provide world-class services to various institutions and individuals. Offering a comprehensive range of retail and corporate financial services/products, this thriving business with over 10 million active customers in over 700 business locations is the oldest African bank in the UK. Due to business requirements, we are now looking to acquire the services of an experienced Executive Assistant to the Board.

• Hybrid role: 3 days in the office and 2 days working from home

Key Responsibilities

The role of Executive Assistant will provide operational and administrative support to the Board, Management Committee, and the Company Secretariat team.

The role involves managing a range of administrative tasks under strict confidentiality, demonstrating efficiency, reliability, and a practical approach. The role requires strong organisational skills, logical thinking, and the ability to anticipate next steps to ensure seamless execution of responsibilities.

The individual will work closely with stakeholders across all levels of the Bank and the wider Group, ensuring seamless coordination and support.

The primary responsibility is to offer dedicated and professional executive-level administrative support.

• Work closely with Executive Assistants, Company Secretariat and the Office of the CEO to ensure smooth delivery of Board support, including logistics for meetings and events.
• Manage INEDs diaries and coordinate schedules for Board, Board Committee and Management Committee meetings. Suggest and implement effective meeting apps (e.g. Microsoft Outlook, Teams, or other scheduling tools) to optimise diary management and avoid conflicts.
• Provide support to the Company Secretary and the Company Secretariat as required.
• Plan and coordinate logistics for Board training sessions.
• Manage vendor onboarding for the Company Secretariat.
• Handle travel expenses for Board members and Company Secretariat, ensuring compliance with documentation and policy requirements.
• Travel logistics and expenses for Board members and the Company Secretariat.
• Arrange travel, car bookings, and itineraries to ensure punctuality for meetings. Prepare detailed itineraries, manage visa arrangements, and ensure compliance with Bank policies.
• Organise meetings for Executives and the wider Board, coordinate offsite Board meetings, and manage catering for MC and Board events.

Key Skills/Experience

• Proven experience in Financial Services, with a proven track record in business support, business management, or senior administrative roles.
• Strong experience in supporting Board-level executives and senior leadership.
• Ability to process and analyse business-related data to provide insights and support decision‑making.
• Familiarity with governance processes and regulatory requirements within the financial sector.
• Experience in coordinating complex logistics, including diary management, travel arrangements, and meeting scheduling.
• Exposure to project management principles; formal project management experience is an advantage.
• Strong Microsoft skills (Excel, Word, PowerPoint, Outlook).

Benefits

• Up to 10% employer pension contribution
• Life Assurance Cover
• Income protection
• Private Medical Insurance plan (upon successful completion of probation period)
• Contribution to glasses/contacts and eye testing
• Gym subsidy (up to £50 per month)
• Cycle to work scheme
• Employee Assistance Program
• Interest Free season ticket loan for travel
• Birthday Leave
• 25 days annual leave, rising to 28 after 3 years and 30 after 8 years’ service
• Give As You Earn (GAYE)

First Bank is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

The Curve Group is First Bank UK’s outsource partner for Recruitment and a "Data Processor". The Curve Group will hold the information you submit but First Bank UK will have access to it. You can find their privacy policy here: https://www.thecurvegroup.co.uk/privacy-policy/