Executive Assistant 14 mth FTC

C & C search; London; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

A leading investment management firm in London seeks a highly experienced Executive Assistant to support the CEO on a 14-month maternity cover contract. The role offers comprehensive EA support, managing diary and travel, alongside stakeholder communications. Ideal candidates will have extensive experience working with C-suite executives, exceptional multitasking abilities, and proficiency in Microsoft Office 365 and Google Workspace. A hybrid setup is offered with a prestigious company culture emphasizing integrity and collaboration.

Qualifications

• Extensive experience as a Business/Private Executive Assistant to C-suite level.
• Strong project management and multitasking skills in fast-moving environments.
• Exceptional communication, organisation, and stakeholder management abilities.

Responsibilities

• Provide comprehensive EA support to the CEO, including complex diary and travel management.
• Prepare and manage board materials, reports, and presentations.
• Act as gatekeeper managing communications with senior stakeholders.

Skills

Project management

Multitasking

Communication

Organisation

Stakeholder management

Tools

Microsoft Office 365

Google Workspace

Job description

Overview

Recruiting a highly experienced Executive Assistant to support the CEO of a leading investment management firm in the finance sector. This is a 14-month maternity cover contract, based in central London. The role offers the chance to work closely with the CEO across both corporate and select private matters, making it an exceptional opportunity for a polished, discreet, and ambitious EA.

Position: Executive Assistant to the CEO (14-month maternity cover)

Salary: Competitive, depending on experience and flexibility needed with working hours

Hybrid set-up: Office-based in London

What they do: A pan-European real estate investment management firm in the finance sector, working across multiple markets and asset classes

Size of company: Medium-sized, with an international presence

Company culture and what makes them great to work for

This is a prestigious and highly professional firm in the investment management space. The team values integrity, discretion, and collaboration. Employees enjoy a culture where responsibility is matched with trust, and where excellence and professionalism are highly recognised. Joining the business at this point offers an exciting opportunity to work closely with senior leadership in a fast-paced, international environment.

Key responsibilities for this Executive Assistant position

• Provide comprehensive EA support to the CEO, including complex diary, travel, and board-level coordination
• Prepare and manage board materials, reports, presentations, and briefing documents
• Act as gatekeeper and first point of contact, managing communications with senior stakeholders and partners
• Oversee corporate administration, including expenses, invoicing, and vendor management
• Support with select private office and family administration duties, alongside mentoring a Private PA
• Manage artwork, insurance, and household administration projects where required
• Ensure strict confidentiality and discretion across all matters

What background and experience the company is looking for

• Extensive experience as a Business/Private Executive Assistant to C-suite level, ideally within financial services, professional services, or a private family office
• Strong project management and multitasking skills in fast-moving environments
• Exceptional communication, organisation, and stakeholder management abilities
• Proven ability to manage both corporate and private responsibilities with integrity and discretion
• Proficiency with Microsoft Office 365 / Google Workspace, diary management, expenses, and board documentation
• A calm, professional, and resilient approach

Who is taking care of the client and candidate applications for this position?

Émer McCarthy - Senior Talent Associate - lover of dark chocolate, rom-coms and spa days!