Executive Assistant

Castle Employment; York and North Yorkshire; On-site; GBP 36,000; Full time

Job summary

A reputable organization in York is seeking an experienced Executive PA to support the Chief Operating Officer with comprehensive administrative tasks. The role involves managing diaries, coordinating travel, organizing meetings, and collaborating with the network of PAs. The ideal candidate should be highly organized, skilled in Microsoft Office, and capable of working under pressure. The position offers a competitive salary of £35,500 and the chance to engage with a dynamic team.

Qualifications

• Evidence of managing multiple priorities in a busy executive setting.
• Experience in collating formal Board papers.
• Proficient in using digital platforms for meetings.

Responsibilities

• Provide full PA support to the COO, including diary and travel management.
• Organise and support meetings and events efficiently.
• Maintain processes to ensure accurate submission of governance papers.

Skills

Organisational skills

Proficient in Microsoft Office

Meeting management

Note-taking

Ability to manage multiple priorities

Confident travel organisation

Job description

Job Description

We are looking for a highly organised and experienced Executive PA to provide confidential and comprehensive support to the Chief Operating Officer (COO) and their wider team in York.

This is a busy and varied role, offering the chance to work closely with the Executive Team and make a real impact across the business.

Responsibilities

• Provide full PA support to the COO, including diary and travel management, correspondence, report preparation, and meeting papers in line with governance frameworks
• Organise and support meetings and events, including agendas, papers, hospitality, bookings, and taking minutes
• Prioritise tasks, emails, and diary management to ensure deadlines are met efficiently
• Maintain processes to ensure Board, Sub-Committee, and SE papers are submitted on time and information from stakeholders is accurate
• Support the EA / PA network across the business, promoting collaboration and providing cover for other PAs when needed
• Assist the wider Operations teams with meetings, travel, hospitality, expenses, purchase orders, and project support
• Attend HR meetings when required, providing confidential note-taking support

Qualifications

• Experienced Executive PA with a proven ability to manage multiple priorities in a busy environment
• Skilled in Microsoft Office and experienced using platforms such as Teams or Zoom for meetings and note-taking
• Experience collating formal Board papers and working in a financially regulated environment
• Confident organising travel, meetings, and complex schedules efficiently
• Excellent at capturing meeting notes quickly and accurately
• Highly organised, proactive, and able to thrive under pressure

This is a full-time role working Monday to Friday, offering a competitive salary of £35,500 and the opportunity to work within a dynamic and supportive team.