Executive Assistant

Hales Group; United Kingdom; Hybrid; GBP 29,000; Part time

Job summary

A well-established recruitment agency in the United Kingdom is seeking an Executive Assistant to provide exceptional support to the Executive Leadership Team. The role involves managing complex schedules, communications, and projects while ensuring the smooth running of executive operations. The ideal candidate should have strong administrative skills and excellent communication abilities, with a commitment to confidentiality and professionalism. This is a hybrid position located in Great Yarmouth, offering a salary of £29,000.

Qualifications

• Proven experience in a similar role.
• Strong administrative and organisational skills.
• Knowledge of office management systems and procedures.
• Advanced IT skills, particularly in MS Office (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• High ethical standards and commitment to confidentiality.
• Ability to prioritise tasks and meet deadlines under pressure.

Responsibilities

• Proactively manage Executive Directors' diaries.
• Prepare agendas, briefing materials, and follow-up actions.
• Coordinate travel, logistics, events, and expense claims.
• Process purchase orders, invoices, and bookings.
• Draft and manage correspondence, reports, and presentations.

Skills

Proven experience in a similar role

Strong administrative and organisational skills

Knowledge of office management systems

Advanced IT skills, particularly in MS Office

Excellent written and verbal communication skills

High ethical standards

Professional and proactive attitude

Strong problem-solving skills

Ability to prioritise tasks

Effective listening skills

Job description

Executive Assistant

Salary: £29,000
Location: Great Yarmouth
Contract type: Temp approx. 3 months
Hours: Monday Friday with occasional evening and weekend, 37 hours a week, hybrid

Hales Group are seeking a highly organised and proactive Executive Assistant to provide exceptional support to our clients Executive Leadership Team. Reporting to the Personal Assistant to the Chief Executive, this role is pivotal in ensuring the smooth running of executive operations through agile working practices. The successful candidate will play a key part in managing complex schedules, communications, and projects, enabling senior leaders to focus on strategic priorities and the delivery of high-quality public services. This position requires professionalism, discretion, and flexibility, with occasional evening and weekend commitments.

Key Responsibilities

• Proactively manage Executive Directors diaries, anticipating future requirements.
• Prepare agendas, briefing materials, and follow-up actions; take minutes when required.
• Coordinate travel, logistics, events, and expense claims.
• Process purchase orders, invoices, credit card statements, and bookings for conferences and travel.
• Balance competing priorities, working efficiently and at pace.
• Draft and manage correspondence, reports, and presentations.
• Serve as the first point of contact for internal teams, councillors, and external partners.
• Support the preparation of Cabinet, Committee, and Board meetings.
• Ensure compliance with governance and reporting standards.
• Maintain confidential records and documentation.
• Managing legal documents, recording them accurately in SharePoint.
• Handle sensitive information with integrity and professionalism.
• Navigate political and organisational sensitivities with tact and diplomacy.

Skills and experience

• Proven experience in a similar role.
• Strong administrative and organisational skills with meticulous attention to detail.
• Knowledge of office management systems and procedures.
• Advanced IT skills, particularly in MS Office (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills, with strong grammar and formatting ability.
• High ethical standards and commitment to confidentiality.
• Absolute trustworthiness and confidentiality.
• Professional, approachable, and proactive with a positive attitude.
• Flexible, conscientious, and able to work independently or collaboratively.
• Strong problem-solving skills and attention to detail.
• Ability to prioritise tasks and meet deadlines under pressure.
• Self-motivated with the capacity to manage multiple demands.
• Effective listening skills and responsiveness to diverse needs.
• Ability to remain calm under pressure.
• Fairness, consistency, and diplomacy.
• Willingness to challenge constructively and sensitively.

Why Work Through Hales Group?

At Hales Group, we treat candidates as our customers. Our experienced consultants, based in Lowestoft for many years, are committed to finding the right job solution for you. We are here to support your career journey every step of the way.

Hales Group Ltd collects and retains applicant information to monitor recruitment processes, ensure equal opportunities compliance, and share future job opportunities. If you prefer not to be contacted, please reach out to your local branch.