Executive Assistant

Sopra Steria; Leeds; Hybrid; GBP 29,000 - 35,000; Full time

Job summary

A healthcare services provider in Leeds is seeking a proactive Executive Assistant to support the Company Director and senior leadership team. This full-time hybrid position involves providing high-level administrative support, managing events, and preparing reports. The ideal candidate should have excellent communication skills and experience as a PA or Executive Assistant. Benefits include up to £35,000 annual salary, 25 days annual leave, and various flexible working options.

Benefits

25 days annual leave

Health cash plan

Life assurance

Pension

Flexible benefits fund

Qualifications

• Demonstrated experience as a PA or Executive Assistant in a dynamic setting.
• Strong proficiency in Microsoft Office.
• Confident working independently and making good decisions.

Responsibilities

• Offer high-level administrative and coordination support to the Director.
• Manage events and travel arrangements efficiently.
• Prepare concise reports and presentations for meetings.

Skills

Organisational skills

Communication skills

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Proficiency in Microsoft PowerPoint

Analytical skills

Job description

Overview

Are you a proactive, highly organised Executive Assistant looking to make a real impact? You will support the Company Director and senior leadership team with operations, events, time management, and strategy. This is a high-profile role where your discretion, attention to detail, and ability to anticipate needs will be key to success. Your role centres around decision-making, assisting the Director in staying informed, prepared, and focused.

Role details

This role is a hybrid position, based from the Leeds office for 3 days a week, there may be times where flexibility is required.

What you’ll be doing

• Offering confidential, high-level administrative and coordination support to the Director.
• Events management responsibilities, including internal meetings, travel requests, and expense claims for senior managers.
• Sophisticated diary management, coordination of travel arrangements and itineraries to improve efficiency and reduce cost.
• Preparing clear, concise reports and communications, often on behalf of the Director and to board level.
• Analysing data (e.g. sales performance) and present insights to support decision-making.
• Attending meetings, take minutes, and follow up on action items with senior team members.
• Developing visually engaging PowerPoint presentations for internal and external use.

What you’ll bring

• Demonstrated experience as a PA or Executive Assistant in a dynamic setting.
• Excellent written and verbal communication skills.
• Strong proficiency in Microsoft Word, Excel, and PowerPoint.
• Outstanding organisational and time-management abilities.
• Confident working independently and making good decisions.
• Comfortable liaising with senior managers and external contacts.
• Analytical demeanour with the ability to interpret and present data effectively.

It would be great if you had

• Experience in hosting customer-facing events

Employment details

Employment Type: Full-time, Permanent

Location: Leeds

Security Clearance Level: DBS

Internal Recruiter: Katie

Salary: Up to £35,000 per annum (Depending upon experience and development needs)

Benefits: 25 days annual leave with the option to purchase more days, health cash plan, life assurance, pension, and a generous flexible benefits fund

Although this role is advertised as full-time, we believe that flexibility at work can promote work/life balance, increase your motivation, reduce stress and improves performance and productivity. We support different ways of working and can offer a range of flexible working arrangements. So, if you’re interested and need to work flexibly, we encourage you to apply and talk to us about what might be possible.

About NHS Shared Business Services

NHS Shared Business Services (NHS SBS) was created by the Department of Health and Social Care to deliver corporate services to the NHS. A unique joint venture with Sopra Steria, a European leader in digital services and software development, we make life easier for NHS employees, patients, and suppliers, and deliver value for money to the taxpayer. Proud members of the NHS family, we provide finance & accounting, digital, procurement and workforce services to more than half the NHS in England, and our solutions are underpinned by cutting-edge technologies and our teams’ expertise, in-depth understanding of the NHS, and commitment to service excellence.

We share common values and unity of purpose with the rest of the NHS family, are committed to being a force for good, and are dedicated and empowered to act responsibly and sustainably at organisational, team and individual level.

Would you like to join us on our journey?