Executive Assistant

Headoffice3; Leeds; Hybrid; GBP 40,000 - 48,000; Full time

Job summary

A leading construction consultancy in Leeds is seeking an experienced Executive Assistant to support C-suite executives. This full-time role involves managing the CEO's priorities and ensuring smooth operations. The successful candidate will bring structure to complexity, manage correspondence, and coordinate project tasks. A competitive salary of up to £48,000 is offered, along with remote working options and additional benefits.

Benefits

Salary of up to £48,000 per annum DOE

Discretionary annual bonus scheme

Remote working options

21 days’ annual leave plus Bank Holidays

Pension contributions

Qualifications

• At least three years’ experience as an Executive Assistant, Personal Assistant, or Chief of Staff.
• Experience in a fast-paced, entrepreneurial, or high-growth environment.
• A full, valid driving licence.

Responsibilities

• Manage CEO's priorities and safeguard his time.
• Attend key meetings to capture actions and drive progress.
• Co-ordinate project pipelines, track milestones, and maintain organised systems.

Skills

Touch-typing proficiency (60 wpm)

Advanced proficiency in Microsoft Office Suite

Comfort adopting new technologies and AI tools

Job description

Executive Assistant

Leeds, West Yorkshire

About Us

headoffice³ Construction is the market-leading specialist in office-to-residential conversion, uniting design, planning and delivery expertise under one in-house team. With deep knowledge of permitted development, we help clients realise the full potential of their buildings and achieve outstanding commercial results.

Our Define, Design and Deliver approach ensures every project is purposeful, considered and optimised. We take pride in creating high-quality spaces and working collaboratively with clients to bring ambitious ideas to life with clarity, creativity and value.

We are now looking for an Executive Assistant to join us on a full-time, permanent basis, working 8 : 00am–5 : 00pm, Monday to Friday.

The Benefits

• Salary of up to £48,000 per annum DOE
• Discretionary annual bonus scheme
• Remote working options
• 21 days’ annual leave plus Bank Holidays
• Pension contributions

This is an exceptional opportunity for a high-performing, proven EA, PA or chief of staff with experience supporting C-suite leaders to join our innovative organisation.

You’ll have the chance to become the CEO’s right hand, shaping the operational heartbeat of a fast-growing, design-led construction consultancy whilst gaining unparalleled experience and access, positioning you to deepen your strategic insight and elevate your professional influence.

What’s more, you’ll enjoy a highly competitive package that reflects the seniority of your role alongside the chance to work closely with a dynamic leadership team in a supportive, forward-thinking environment.

So, if you’re ready to step into a pivotal role where your organisation, leadership and strategic thinking truly matter, then apply today!

The Role

As an Executive Assistant, you will act as the CEO’s strategic partner, managing priorities, safeguarding his time, and ensuring he is fully prepared to focus on high-value strategic work.

Operating as a trusted confidant and key facilitator, you’ll bring structure to complexity and ensure the smooth execution of the CEO’s agenda across multiple projects, stakeholders, and business activities.

You’ll attend key meetings to capture actions and drive progress, triage correspondence, manage sensitive information, act as gatekeeper, and represent the CEO professionally with clients, investors, contractors, and senior partners.

Developing an understanding of business priorities, you’ll expertly manage diary demands, complex scheduling, travel logistics, and operational tasks.

Additionally, you will :

• Co-ordinate project pipelines, track milestones, and maintain organised systems
• Prepare detailed briefing packs, research, and documentation
• Draft and proofread correspondence, reports, and presentations
• Maintain project files, contracts, and documentation systems
• Liaise with finance, HR, and operations to progress CEO priorities

About You

To be considered as an Executive Assistant, you will need :

• At least three years’ experience as an Executive Assistant, Personal Assistant, or Chief of Staff supporting C-suite executives
• Experience in a fast-paced, entrepreneurial, or high-growth environment
• Touch-typing proficiency (minimum of 60 wpm)
• Advanced proficiency in Microsoft Office Suite
• To be comfortable adopting new technologies and AI tools to enhance productivity
• A full, valid driving licence (for occasional site visits and errands)

Other organisations may call this role Personal Assistant, PA, EA, Executive Assistant to the CEO, Secretary, Executive Administrator, or Chief of Staff.

Webrecruit and headoffice³ are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you’re ready to take your next step as an Executive Assistant, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency