Executive Assistant

PDR Solutions Ltd; Kings Hill; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading financial services firm in Kings Hill seeks an experienced Executive Assistant to support senior executives. This dynamic role includes extensive diary management, travel arrangements, and communication handling. The ideal candidate will have proven experience at the Executive level and exceptional IT skills. This position offers the flexibility of hybrid working, generous annual leave, and additional benefits including a pension scheme.

Benefits

Hybrid working model

30 days Annual Leave

Pension scheme with enhanced contributions

Qualifications

• Proven experience of providing EA support at Executive Level.
• Ability to manage sensitive information with discretion.
• Exceptional skills in diary and time management.

Responsibilities

• Provide administrative services to senior executives.
• Manage extensive diary scheduling and event organization.
• Monitor communications and delegate as necessary.
• Arrange travel and prepare meeting information.
• Take accurate minutes and follow up on actions.

Skills

Diary management

Communication skills

IT skills

Integrity and discretion

Tools

Outlook

Word

Excel

PowerPoint

Microsoft Teams

Zoom

Job description

Overview

Are you an accomplished EA with proven experience supporting Board Members?

Do you have proven experience providing complex and extensive diary management for a number of senior leaders?

Are you able plan and organise your own programme of work, identifying and solving problems in a proactive manner?

If so we would like to hear from you.

Our client, a leading financial services firm, are looking for an experienced, dynamic, enthusiastic and well organised Executive Assistant that can take the reins and ensure the Chief Risk Officer, Chief People Officer and Chief Commercial Officer are fully supported.

Responsibilities

• Being the first point of contact for and providing a full range of secretarial and administrative services to the CRO, CPO and CCO.
• Extensive diary management, scheduling all internal and external meeting, organising events and liaising with key stakeholders.
• Monitoring all incoming communications and delegating as appropriate.
• Arranging travel, accommodation and monitoring expense claims.
• Collating and preparing MI for executive and governance meetings
• Providing accurate and extensive minute taking, distributing minutes and providing follow up on actions if needed.

Qualifications

• Have proven experience of providing EA support at Executive (C Suite) Level and working directly with boards and Senior Management.
• Possess integrity and discretion in dealing with often highly sensitive information
• Clear and concise communications skills with the ability to adapt to a wide range of audiences
• Be able to demonstrate a high level of competency in diary and time management, typing and IT skills.
• A strong working knowledge of Outlook, Word, Excel, PowerPoint, Microsoft Teams and Zoom.

Benefits

Based from the Kings Hill Head Quarters you will benefit from :

• Hybrid working, 2-3 office days per week flexibility may be needed to meet the needs of the directors.
• 30 days Annual Leave, plus Bank Holidays
• A variety of additional Work and Social Benefits including a pension scheme with better-than-market employer contribution option

If you are resourceful, innovative and proactive then this is the role for you!

To find out more about this opportunity please call Phil in the office or send your CV to apply