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Executive Assistant

Reed Talent Solutions

Greater London

Hybrid

GBP 32,000 - 39,000

Full time

Yesterday

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Job summary

A leading recruitment firm is seeking an Executive Assistant to support two senior executives in a hybrid work environment. Responsibilities include managing complex calendars, organizing travel, handling confidential tasks, and assisting with various projects. The ideal candidate will have proven experience as a PA, exceptional organizational skills, and proficiency in MS Office. The company is known for its vibrant culture and commitment to employee development, offering a range of benefits including 25 days of holiday and private medical insurance. Apply now to elevate your career.

Benefits

25 days’ holiday plus bank holidays

Celebration day off (e.g. birthday, Diwali, Eid, etc)

Pension Scheme

Private Medical Insurance

Wellbeing Library (MYNDUP)

Mentoring Programme

Subsidised Café

Season Ticket Loan

Cycle to Work Schemes

Free on-site gym

Free eyesight tests

Free flu vaccination on site annually

Qualifications

Proven experience within a scaled business as a Personal Assistant.
Exceptional organisational skills and attention to detail.
Excellent written and spoken communication skills.

Responsibilities

Manage diaries and scheduling for two executives.
Book comprehensive travel itineraries.
Handle transportation arrangements and travel expenses.
Prepare for meetings including booking rooms and arranging catering.
Provide general assistance to the wider team.
Assist with ad-hoc projects and tasks.

Skills

Proven experience as a Personal Assistant

Exceptional organisational skills

Excellent communication skills

Proficiency in Microsoft Outlook

Ability to work autonomously

Confidence in handling confidential information

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Executive Assistant

c.£38,500

Putney, London

Hybrid, 4 days per week in the office

Ready to elevate your PA career with a global leader? Join Clarion Events, one of the world’s most respected events companies, and support two senior executives at the heart of a fast‑paced, dynamic business. Clarion is known for its vibrant culture, international reach, and commitment to developing its people—making it an incredible place to grow.

As the go‑to person for our leaders, you’ll manage complex diaries, coordinate seamless travel, handle confidential tasks with finesse, and keep everything running smoothly behind the scenes. If you’re organised, proactive, polished, and love being the one who makes things happen, this role is your perfect next step.

Role Overview

The Executive Assistant will report directly to the Senior Executive Assistant. In this role, you will be responsible for:

Key Responsibilities

Manage diaries and scheduling for two executives, understanding their unique preferences and requirements.
Research, present, and book comprehensive travel itineraries as per brief, including arranging necessary visas and travel documentation.
Handle transportation arrangements such as booking taxis for travel and meetings.
Administer travel expenses, reconcile credit cards, raise purchase orders (POs) and invoices, and set up new suppliers as directed.
Prepare for meetings by booking rooms, arranging catering and refreshments, greeting external clients, and preparing meeting materials.
Provide general assistance to the wider team and directors on an ad‑hoc basis, including covering for colleagues during absences and managing overflow work during peak periods.
Assist with ad‑hoc projects and tasks as required.

Required Skills & Experience

Proven experience as a Personal Assistant within a scaled business.
Exceptional organisational skills and attention to detail.
Excellent communication skills, both written and spoken.
Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
Ability to work autonomously, take initiative, and meet tight deadlines.
Professional, enthusiastic and respectful attitude.
Confidence in handling confidential information discreetly.

About the company

Clarion Events is one of the world’s leading privately owned event organisers, with a long‑established reputation for creating innovative, market‑leading exhibitions, conferences, and experiences. The business continues to grow through strategic acquisitions, new product launches, and strong investor support, enabling it to deliver exceptional value across a wide portfolio of global events.

With a purpose built around making every connection count, Clarion is committed to delivering outstanding customer experiences and ensuring every product is a leader within its market. The organisation is also dedicated to Diversity, Equity & Inclusion and upholds strong Environmental, Social & Governance standards, fostering an environment where people feel supported, respected, and able to thrive.

Operating across multiple industries and regions, Clarion focuses on bringing communities together, driving innovation, and creating meaningful, lasting connections.

Benefits