Executive Assistant

FOR London Ltd; Greater London; Hybrid; GBP 70,000 - 90,000; Full time

Job summary

A luxury fashion studio in Greater London seeks an experienced Executive Assistant to support the Creative Director. This role involves managing a busy calendar, coordinating global travel, and handling communications with clients and stakeholders. The ideal candidate will have experience in project management and event planning. Offering a hybrid work model of 3 days on-site and 2 days remote, this position offers a competitive salary between 70-90k annually.

Qualifications

• Experience as an Executive PA or Personal Producer for a Creative Director.
• Ability to manage a busy calendar and changing priorities.
• Strong communication skills for correspondence and client relations.

Responsibilities

• Manage calendar including business and personal appointments.
• Coordinate global travel plans including flights and visas.
• Prepare documents, reports, and manage expenses.

Skills

Calendar Management

Communication

Travel Coordination

Project Management

Client Relations

Event Planning

Office Management

Job description

Executive Assistant to Creative Director - Luxury Fashion Studio

70-90k perm (or Ltd monthly)

3 days on site, 2 days WFH, with flex as per business needs

You are a seasoned, Executive PA or Personal Producer with experience supporting a Creative Director commercially and personally, with professionalism and discretion. You will consistently interface with key internal stakeholders to constantly re-evaluate daily priorities and last minute changes, a can-do attitude is essential.

Calendar Management: business appointments, shoots, meetings, personal appointments and travel

Communication: serve as the main point of contact for all correspondence (emails, phone calls, etc.)

Travel Coordination: global travel plans, flights, accommodation, transport, visa requirements

Project Management: coordinate with Producers and Creative Leads to gather all projects key details and plans

Administrative Support: prepare documents, reports, and presentations; manage expense reports and invoices.

Client Relations: nurture positive relationships with clients, brands, and other stakeholders; assist in client communications and meetings.

Event Planning: organize and coordinate events such as exhibitions and gallery openings

Office Management: daily studio operations, including supplies, equipment maintenance, and liaising with 3rd parties...