Executive Assistant

RMS Recruitment Limited; Greater London; Hybrid; GBP 42,000 - 50,000; Full time

Job summary

A leading media company in London seeks an Executive Assistant / Project Manager to support a busy CEO. The role involves managing travel, schedules, and administrative tasks, while also driving projects from conception to completion. The ideal candidate has at least 3 years of EA experience, thrives in fast-paced environments, and possesses excellent communication skills. This position is predominantly remote with a commitment to delivering high-impact support.

Qualifications

• Minimum of 3 years in a 1:1 EA position.
• Prior exposure to start-ups and rapidly growing companies.
• Excellent written and verbal communication skills.

Responsibilities

• Manage complex, multi-stop international travel planning.
• Provide full inbox and diary management for the CEO.
• Coordinate event organization and logistics.
• Drive projects from conception to completion.

Skills

3 years in a 1:1 EA position

Experience in start-ups

Excellent communication skills

Thrives in fast-moving environments

Positive attitude

Experience supporting a busy CEO

Reliable and efficient

Job description

Key Details

Role: Executive Assistant / Project Manager

Location: London

Contract Type: Permanent

Industry: Media

Days in Office: 90% remote

Hours: 9am – 5/6pm (flexibility required)

Salary: Up to £50,000 DOE

Company Overview

A fast-growing longevity media company is seeking a highly capable Executive Assistant & Project Manager. You will act as the gatekeeper for a very busy CEO and will play a vital role in the success of day-to-day operations. This role requires someone proactive, fast‑paced, and deeply invested in driving the success of an ambitious, international, and creative start‑up environment. The right person is dynamic, career‑focused, and eager to make a meaningful impact within the business. The ideal candidate will have experience in scale‑ups, creative industries, or fast‑paced entrepreneurial settings. They must be resilient, highly efficient, and able to adapt quickly to shifting priorities.

Responsibilities

• Executive Support:
  • Complex, multi‑stop international travel planning
  • Full inbox and diary management
  • Handling both business and personal scheduling (classes, appointments, travel, etc.)
  • Acting as gatekeeper and key point of coordination
  • Ensuring deadlines are met and priorities are properly managed
  • Coordinating event organisation and logistics
  • Handling general administrative tasks with meticulous attention to detail
  • Supporting internal team coordination and communications
  • Maintaining filing systems and company documentation
• Project Management:
  • Driving projects from conception through to completion, ensuring all deadlines are met
  • Building and implementing processes and systems to support company growth
  • Creating clear, comprehensive briefs for team members and external partners
  • Tracking multiple workstreams simultaneously and maintaining momentum across initiatives
  • Supporting the wider team in staying on top of their deliverables
  • General team support

Skills and Experience

• Minimum of 3 years in a 1:1 EA position
• Prior exposure to start‑ups and rapidly growing companies
• Excellent written and verbal communication skills
• A confident individual who thrives in fast‑moving environments
• Positive, can‑do attitude
• Experience supporting a busy CEO
• Reliable, efficient, and motivated