Executive Assistant

ST CATHERINE'S SCHOOL; Grafham; On-site; GBP 30,000 - 45,000; Full time

Job summary

A prestigious educational institution in Grafham is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. This role involves managing complex calendars, coordinating meetings, and preparing reports. The ideal candidate will exhibit exceptional organization, discretion, and the ability to prioritize tasks effectively. Candidates with project management backgrounds and a strong focus on communication and collaboration will thrive in this position.

Qualifications

• Ability to anticipate needs and prioritize effectively.
• Strong communication and collaboration skills.
• Digital fluency and adaptability under pressure.

Responsibilities

• Manage complex calendars, meetings, and briefings.
• Coordinate communications and act as first point of contact.
• Lead projects and drive process improvements.
• Organize meetings and events.
• Liaise with internal and external stakeholders.
• Support admissions and business functions.
• Ensure accurate records and information management.
• Prepare reports, presentations, and communications.
• Track budgets and manage invoices.

Skills

Organizational skills

Communication skills

Collaboration skills

Digital fluency

Job description

The Executive Assistant provides high-level administrative support to senior leadership, ensuring seamless operations and effective time management. This pivotal role involves managing complex calendars, coordinating meetings and travel, preparing reports and presentations, and acting as a trusted liaison between the executive and internal/external stakeholders. With exceptional organizational skills, discretion, and attention to detail, the Executive Assistant anticipates needs, prioritizes tasks, and enables the executive to focus on strategic priorities.

Responsibilities

• Manage complex, calendars, meetings, and briefings
• Coordinate communications and act as first point of contact
• Lead projects and drive process improvements
• Organize meetings and events
• Liaise with internal and external stakeholders
• Support admissions and business functions
• Ensure accurate records, GDPR compliance, and information management
• Prepare reports, presentations, and communications
• Track budgets, manage invoices, and compile data for decision-making
• Exceptional organizational skills and attention to detail
• Discretion and professional judgment

Qualifications

• Ability to anticipate needs and prioritize effectively
• Strong communication and collaboration skills
• Digital fluency and adaptability under pressure

Desirable Qualifications

• Experience in education or similar settings
• Background in project and event management

Selection Process Includes shortlisting, practical assessments, and panel interview.