Executive Assistant

Morson Edge; East Midlands; Hybrid; GBP 36,000 - 43,000; Full time

Job summary

A leading engineering firm in the East Midlands is seeking an experienced Executive Assistant to provide high-level support to the Head of Programme. This role involves complex diary and inbox management, coordinating meetings, and liaising with senior stakeholders. The ideal candidate will have proven experience in a similar role, strong organizational skills, and immediate availability. A hybrid working pattern is currently in effect, along with a competitive salary in the range of £36,000 to £43,000 for the right candidate.

Qualifications

• Proven experience as an Executive Assistant supporting senior or executive-level leaders.
• Strong stakeholder management and communication skills.
• Experience in fast-paced, complex, or regulated environments.
• Highly organized with excellent attention to detail.
• Ability to work proactively and manage competing priorities.
• Immediate availability or no notice period strongly preferred.

Responsibilities

• Provide comprehensive Executive Assistant support including complex diary management.
• Liaise between the Head of Programme and senior internal stakeholders.
• Coordinate programme and governance meetings, take minutes, and track actions.
• Manage confidential and sensitive information with discretion.
• Support programme activities by ensuring timely communication.

Skills

Stakeholder management

Communication skills

Diary management

Organizational skills

Proactive approach

Job description

Executive Assistant to Head of Programme

Location: Raynesway, Derby (Jubilee House)
Contract: 6-month contract (with potential to go temp-to-perm)
Rate: £36,000 £43,000 (dependent on experience and level)

Start Date: ASAP
Working Pattern: Hybrid currently 3 days office / 2 days home, moving to 2 days office / 3 days home
Clearance: BPSS, DBS & full referencing required

Role Overview

We are seeking an experienced Executive Assistant to provide high-level, proactive support to the Head of Programme, a senior leader operating one level below board and reporting into the CEO. This is a high-profile role within an engineering-led, programme-focused organisation, requiring strong judgement, discretion, and the ability to manage complex stakeholder relationships.

The Executive Assistant will act as a trusted partner, supporting effective decision-making and ensuring smooth day-to-day operations across a demanding programme environment.

Key Responsibilities

• Provide comprehensive Executive Assistant support including complex diary management, inbox management, and meeting coordination
• Act as a key liaison between the Head of Programme and senior internal stakeholders, including executive leadership and engineering teams
• Coordinate programme and governance meetings, prepare agendas, take minutes, and track actions
• Manage confidential and sensitive information with discretion
• Support programme activities by ensuring timely communication and information flow
• Arrange travel, accommodation, and expenses
• Build strong relationships across engineering, programme delivery, and executive teams

Essential Skills & Experience

• Proven experience as an Executive Assistant supporting senior or executive-level leaders
• Strong stakeholder management and communication skills
• Experience working in fast-paced, complex, or regulated environments
• Highly organised with excellent attention to detail
• Ability to work proactively, anticipate needs, and manage competing priorities
• Immediate availability or no notice period strongly preferred

Desirable Experience

• Background in nuclear, utilities, rail, or engineering-led organisations
• Experience supporting large-scale programmes or technical leadership teams

Additional Information

• Initial contract: 6 months
• Potential temp-to-perm salary: £36,000 £43,000 (dependent on experience and level)
• Location: Raynesway, Derby (Jubilee House)
• Reporting line: Head of Programme (reporting into the CEO)
• Interviews: Scheduled for the New Year