Executive Assistant

Orbit Group; Coventry; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading housing organization in Coventry seeks an Executive Assistant to provide administrative support to a Chief Officer and the executive team. The role requires experience in supporting board meetings, high competency in Microsoft Office, and budget management skills. A commitment to excellent communication and organizational skills is essential. This position offers a rewarding experience with opportunities for professional development and a focus on making a difference in the community.

Benefits

Flexible working opportunities

Training programmes

Professional qualifications

Wellbeing programmes

Qualifications

• Experience of supporting board meetings or similar.
• High competency in Microsoft Office suite.
• Experience managing budgets.

Responsibilities

• Provide administrative support to the leadership team.
• Manage communication with the Chief Officer and executive team.
• Prepare agenda and minutes for meetings.

Skills

Supporting board meetings

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Budget management

Education

Relevant qualification or qualified by experience

Job description

We're building thriving communities as one of the UK's largest housing groups and a leading developer of affordable housing.

We believe everyone is entitled to a good home they can afford, in a place they are proud to live. More than 100,000 people live in our homes.

If you want to experience work that's truly rewarding, join us. Because when we achieve together, customers and communities thrive.

Work for Orbit. Believe in people.

The role

The Executive Assistant will provide an effective service to a Chief Officer while also supporting the executive team, boards and the directorate leadership team.

This role will provide essential support to the directorate leadership team where you'll help us to lead the way in keeping our promise to more than 100,000 customers.

What you'll achieve

The Executive Assistant provides administrative and secretarial support across the leadership team to assist business leaders in achieving the objectives of the directorate.

• Provide effective liaison/communication with the Chief Officer, wider executive team and leadership team.
• Provide administrative and secretarial support to the directorate, executive team and boards, including but not limited to agenda preparation, minute taking, room bookings, purchase order management, sourcing events, diary management, travel arrangements etc.
• Regularly review budget reports in partnership with the finance department and produce summary reports for review.
• Manage and monitor expenditure and expenses for the directorate.
• Work with the leadership team and heads of service to implement the results of audit recommendations.
• Produce reports for the executive team/boards, compiling content from leadership team meetings and provide supporting narratives.
• Support the Chief Officer with the preparation of documentation for major project reviews, highlighting any key issues or concerns.
• Liaise with the people directorate regarding any recruitment activity.

What you'll bring

Essential skills

• Experience of supporting board meetings or similar with production of agenda's, minutes and meeting arrangements.
• Relevant qualification or qualified by experience.
• Experience of contact and liaison with executives, directors, board members and committees.
• Highly competent in the use of Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.
• Budgetary management experience.
• Willingness to travel on occasional basis.

Desirable skills

• Working knowledge of the housing sector.

Why Orbit?

Choosing us means being rewarded in every sense.

Here's what you can expect to enjoy with us.

A rewarding experience that works for you

We strive to create an inclusive experience with benefits and wellbeing programmes designed to help you, and your loved ones, to thrive. For a better work life balance, we offer flexible working opportunities for many roles.

A place to progress

From training programmes to professional qualifications, we provide opportunities to learn and develop at every stage of your career. Whether you're a student, graduate or experienced professional we'll support you to grow.

For leaders, our tailored development journeys are designed to stretch and strengthen your leadership skills. As well as practical training, we give you access to renowned business schools and experiential programmes for greater breadth and depth of learning.

A purpose to feel proud of

We're proud to make a difference to people together. We're values-driven with a commercial focus on performance - because the more profit we make, the more we can achieve for people.

What brings us together is a passionate belief in progress and people.

Read more about the values and purpose that drive us on our careers website.

How we hire

We aim to make our hiring process simple and fair:

1. Online application
2. Interview(s)
3. Decision and offer

We put the safeguarding of our customers, colleagues and contractors at the heart of everything we do and as such, certain roles will be subject to a DBS check.