Executive Assistant

Dealstack; City Of London; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

A high-growth tech company in London is seeking an Executive Assistant to provide high-level support to the CEO and Executive team. The role involves managing complex calendars, coordinating meetings, and ensuring confidentiality of sensitive information. The ideal candidate will have strong organizational skills and a proactive mindset, with 3-5 years of experience in a similar position. This company values innovation and aims to empower its users with better tools for deal administration.

Qualifications

• Minimum 3-5 years of experience in an Executive Assistant role.
• Demonstrated ability to support C-level executives.
• Excellent English with strong written and verbal communication.

Responsibilities

• Manage complex calendars and schedule meetings.
• Coordinate logistics for internal/external meetings.
• Draft and proofread high-level correspondence.

Skills

Organizational skills

Communication skills

Problem-solving skills

Confidentiality

Proactive mindset

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Teams

Zoom

Slack

Job description

Who you are

The role presents an exciting opportunity to join a high-growth tech, London-based company delivering innovation to a fast-moving and demanding industry. The Executive Assistant will play a pivotal role in ensuring the effectiveness of the Executive/CEO/Leadership Team by providing high-level administrative and operational support. Additionally, this role will be a support to the Operations team. Acting as a strategic partner, the EA manages day-to-day priorities, facilitates communication, and supports decision-making processes. This role requires a trusted professional who thrives in dynamic environments, demonstrates exceptional organizational skills, and consistently upholds confidentiality and discretion.

What job involves

Executive Support

• Proactively manage a few people’s complex calendars, including scheduling, rescheduling, and prioritizing meetings across time zones. This includes mainly the CEO and the Commercial team.
• Coordinate logistics for internal/external meetings, board sessions, and special events.
• Prepare executives for meetings by compiling briefings, reports, talking points, and presentation materials.
• Anticipate the executive’s needs and take initiative to ensure seamless operations.
• Serve as a gatekeeper and first point of contact for the executive, managing inquiries with professionalism and sound judgment.
• Draft and proofread high-level correspondence, reports, presentations, and memos.
• Maintain strong working relationships with internal teams, board members, clients, and external partners.
• Represent the executives with professionalism in both written and verbal communication.

Operations & Project Coordination

• Manage travel arrangements, including itineraries, visas, accommodations, and expense reporting.
• Track deadlines, priorities, and deliverables, ensuring projects move forward smoothly.
• Coordinate cross-functional initiatives and assist with strategic projects as directed by the executive and Operations Manager.
• Building and refining processes across finance, HR, compliance, and cross-functional workflows.
• Implement and maintain systems for document management, filing, and knowledge sharing.

Confidentiality & Governance

• Handle sensitive information with the highest level of discretion.
• Support executive governance processes, including preparing board packs, recording minutes, and following up on action items.
• Ensure compliance with internal policies and relevant regulations when handling documentation and records.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field (or equivalent experience).
• Minimum 3-5 years of experience in an Executive Assistant, Personal Assistant, or senior administrative support role.
• Demonstrated ability to support C-level executives, board members, or senior leadership.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools (e.g., Teams, Zoom, Slack).
• Excellent organisational, problem-solving, and multi-tasking skills.
• Excellent English, strong written and verbal communication with an eye for detail and tone.
• Ability to remain calm, resourceful, and solutions-focused in fast-paced, high-pressure situations.
• Proactive mindset: Anticipates challenges and opportunities before they arise.
• Confidentiality & integrity: Handles sensitive matters with discretion and sound judgment.
• Relationship management: Builds trust and rapport across all levels of the organization.
• Adaptability: Thrives in environments with shifting priorities and ambiguity.
• Strategic thinking: Understands the executive’s goals and aligns support to organizational objectives.
• Professional presence: Projects credibility and composure in all interactions.

About us

Dealstack is on a mission to power private equity

Dealstack was founded by experienced private equity practitioners with the goal of ending the outdated deal administration practices that have plagued the industry since its inception. Manual and repetitive, these practices remain very time-consuming, costly, and error prone. We know how frustrating they can be. Yet, while we cannot remove the need for these tasks to be completed, we can equip professionals with better tools. The design of Dealstack is fully focused on helping our old selves work faster, smoother and feel better. By engineering away the burden of deal administration, we can give way to what matters most, creating value. We want Dealstack to become a central part of the dealmaking toolkit – just as obvious as Word, Excel or PowerPoint might feel today – only 100x better!We recognise that changing old habits can be difficult. Our aim is not to change what works and take away that precious feeling of control. We want to enhance, not replace. Evolve, not revolutionise. We know that peace of mind is central to our users. To that end, we have built Dealstack with best-in-class security, service, and user experience as our core guiding principles.