Executive Assistant

Bullfinch Recruitment; City Of London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A prestigious recruitment agency in London is seeking an experienced Executive Assistant to provide high-level support to the CEO and Executive Committee. The ideal candidate will have proven experience managing complex schedules and maintaining confidentiality. This role promises a dynamic working environment with great opportunities for professional growth and development.

Benefits

Progressive working culture (Trialling a 4 day working week)

Company performance-related bonus

Healthcare scheme

Enhanced family leave policies

Subsidised gym membership

Life assurance

Contributory pension plan

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Exceptional organisational and time-management skills.
• High level of discretion and confidentiality.
• Excellent written and verbal communication skills.

Responsibilities

• Provide comprehensive administrative support to the CEO.
• Coordinate and manage Executive Committee meetings.
• Act as the central point of contact for the ExCo.
• Support in the preparation of high-level documents.

Skills

Organisational skills

Discretion

Time-management

Communication skills

Diary management

Proactive work style

Tools

Microsoft Office Suite

Google Workspace

Job description

Overview

Bullfinch Recruitment are delighted to be supporting our client with recruiting an Executive Assistant. This is an exciting opportunity to join a growing organisation, working closely with senior leadership at the very heart of the business. The role will suit a highly organised and proactive individual who thrives in a fast-paced environment and takes pride in enabling executives to perform at their very best.

The Role

As an Executive Assistant, you will provide high-level support to the CEO and Executive Committee (ExCo), acting as a central point of contact and ensuring the smooth operation of executive functions. This role offers direct exposure to senior leadership and strategic decision-making, requiring excellent organisational skills, discretion, and the ability to manage complex schedules and priorities.

Key Responsibilities

• Provide comprehensive administrative support to the CEO, including managing their inbox, diary, and travel arrangements.
• Coordinate and manage Executive Committee (ExCo) and leadership meetings, including preparing agendas, taking minutes, and tracking action points.
• Act as the central point of contact for the ExCo, managing communications and liaising with stakeholders across the business.
• Support in the preparation of high-level documents, including board papers and presentations.
• Lead the coordination of major internal communication events such as reviews and town halls, from initial planning to delivery.
• Manage internal communications channels, including central inboxes and updates.
• Support the Senior Leadership Team (SLT) by managing the process for their monthly packs.
• Provide ad-hoc support for special projects and other departments as required.

Skills, Knowledge and Experience

• Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-suite level executives.
• Exceptional organisational and time-management skills, with the ability to manage multiple priorities and conflicting schedules.
• High level of discretion and confidentiality.
• Excellent written and verbal communication skills, with the ability to liaise professionally with senior stakeholders.
• Proficiency in managing complex diaries, inboxes, and international travel arrangements.
• Experience in preparing agendas, taking minutes, and tracking actions for senior-level meetings.
• Ability to work proactively and independently in a fast-paced environment.
• Strong proficiency with office software (e.g., Microsoft Office Suite, Google Workspace).

What can we offer?

• A progressive working culture (Trialling a 4 day working week)
• Company performance-related bonus
• Healthcare scheme and employee assistance programme
• Enhanced family leave policies
• Subsidised gym membership or wellbeing allowance
• Travel support schemes
• Life assurance and contributory pension plan
• Regular social events and team activities