Executive Assistant

CGI; City Of London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A global IT consulting firm seeks an Executive Assistant to support a Business Unit Leader in London. This hybrid position involves managing complex schedules, facilitating communications, and coordinating events. The ideal candidate has experience as an Executive Assistant and strong Microsoft Office skills. Join this supportive and collaborative environment where operational excellence is key. Competitive salary and benefits included.

Benefits

Competitive salary

Excellent pension scheme

Private healthcare

Share scheme

Qualifications

• Several years' experience as an Executive Assistant supporting senior leaders.
• Strong Microsoft Office and business administration skills.
• Proven ability to manage complex diaries, travel and stakeholder communications.
• Experience coordinating large events and producing professional materials.
• Excellent written and verbal communication skills.
• A proactive, organised and flexible approach with strong problem-solving ability.
• Understanding of CGI systems or similar enterprise tools (advantageous).
• High level of discretion and integrity when handling confidential information.

Responsibilities

• Manage complex schedules, coordinate events and ensure smooth communication.
• Take ownership of executive administration and drive process efficiency.
• Lead and coordinate travel and logistics with precision.
• Draft correspondence and prepare materials for the BU Leader.
• Plan and execute business events and meetings.
• Act as a trusted gatekeeper and manage workflows.

Skills

Detail-oriented

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft PowerPoint

Calendar Management

Microsoft Excel

Administrative Experience

Microsoft Outlook Calendar

Google Suite

Job description

Position Description :

At CGI we empower our people to make a real impact by supporting leaders who shape the future of our business. As an Executive Assistant to a Business Unit Leader you’ll play a vital role in driving operational excellence enabling our leaders to focus on strategic growth and client success. You’ll be at the heart of a fast‑moving collaborative environment where your initiative, organisation and professionalism ensure the seamless running of business operations. This is an opportunity to take ownership, contribute to transformation and help CGI continue delivering high‑value innovative solutions for our clients across the UK.

CGI was recognised in the Sunday Times Best Places to Work List 2025 and has been named a UK Best Employer by the Financial Times. We offer a competitive salary, excellent pension, private healthcare and a share scheme (3.5% matching) which makes you a CGI Partner not just an employee. We are committed to inclusivity, building a genuinely diverse community of tech talent and inspiring everyone to pursue careers in our sector including our Armed Forces and are proud to hold a Gold Award in recognition of our support of the Armed Forces Corporate Covenant. Join us and you’ll be part of an open, friendly community of experts. We’ll train and support you in taking your career wherever you want it to go.

Due to the secure nature of the programme you will need to hold UK Security Clearance or be eligible to go through this clearance. This is a hybrid position.

Your future duties and responsibilities :

In this role you will be the trusted partner and right hand to a Business Unit Leader enabling them to focus on delivering business growth and strategic initiatives. You’ll manage complex schedules, coordinate events and ensure communications flow smoothly across CGI and with our clients. Your professionalism and discretion will ensure that the BU Leader’s time is optimised, priorities are met and operations run seamlessly.

You’ll take ownership of executive administration, drive process efficiency and contribute to a culture of collaboration and excellence. Acting as a key liaison between the BU Leader and stakeholders you’ll play a central role in ensuring clarity, consistency and alignment across all activities.

Key responsibilities include :

• Lead & coordinate: manage complex diaries, travel and logistics with precision and foresight.
• Facilitate & communicate: draft correspondence, prepare materials and ensure timely responses on behalf of the BU Leader.
• Organise & deliver: plan and execute business events, meetings and forums ensuring impactful outcomes.
• Support & enable: provide confidential administrative support, mentor other Executive Assistants and cover peers where required.
• Streamline & prioritise: identify priorities, manage workflows and act as a trusted gatekeeper.
• Collaborate & connect: build strong relationships across CGI and with external partners to enhance operational effectiveness.

Required qualifications to be successful in this role

• Several years experience as an Executive Assistant supporting senior leaders.
• Strong Microsoft Office and business administration skills.
• Proven ability to manage complex diaries, travel and stakeholder communications.
• Experience coordinating large events and producing professional materials.
• Excellent written and verbal communication skills.
• A proactive, organised and flexible approach with strong problem‑solving ability.
• Understanding of CGI systems or similar enterprise tools (advantageous).
• High level of discretion and integrity when handling confidential information.

Skills

• Detail‑oriented
• Time Management
• Microsoft Office
• Organizational skills
• Microsoft Outlook
• Microsoft Word
• Personal Assistant Experience
• Microsoft PowerPoint
• Calendar Management
• Microsoft Excel
• Administrative Experience
• Microsoft Outlook Calendar
• Google Suite

What you can expect from us :

Together as owners let’s turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here you’ll reach your full potential because you are invited to be an owner from day one as we work together to bring our dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our Company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well‑being and provide you with opportunities to deepen your skills and broaden your horizons.

Come join our team, one of the largest IT and business consulting services firms in the world.

Employment Type: Full‑Time