Executive Assistant

Bain and Gray; City Of London; On-site; GBP 30,000 - 45,000; Part time

Job summary

A thriving boutique Executive Search firm is seeking a proactive Executive Assistant to support its CEO and other executives. This ongoing temporary position in London offers a chance to work in a fast-paced, collaborative environment. Ideal candidates will have EA experience, excellent communication skills, and a flexible attitude. Join a vibrant company committed to a strong culture and professional growth.

Qualifications

• Proven EA experience in a fast-paced, professional environment.
• Highly organized, proactive, and adaptable.
• Excellent interpersonal and communication skills.
• Sociable and able to thrive in a collaborative team setting.
• Willingness to go the extra mile as needed.

Responsibilities

• Provide high-level support to CEO, Chairman, COO, and Chief of Staff.
• Manage calendars and communications.
• Coordinate and support events and activities.
• Coordinate and support events and company activities.
• Collaborate with international team members across time zones.

Skills

High-level support

Calendar management

Interpersonal skills

Communication skills

Office management

Job description

A thriving boutique Executive Search firm specialising in Financial Services is seeking a proactive and sociable Executive Assistant to support the CEO, Chairman, COO, and Chief of Staff.

This is an ongoing temporary opportunity to start immediately and offers a chance to join a collaborative, fast‑paced, and friendly environment. The company has grown rapidly over recent years and prides itself on a brilliant culture. This is a varied, all‑rounder EA role combining classic executive support with office management and operational assistance. You will work closely with a counterpart in New York, collaborating across time zones, and supporting the Chief of Staff with events, including a large offsite at the end of January.

The ideal candidate is proactive, and enjoys working in a buzzy, fast‑paced, team‑oriented environment. While experience in Executive Search is a bonus, personality, adaptability, and attitude are key.

Key Responsibilities

• Provide high‑level support to the CEO, Chairman, COO, and Chief of Staff
• Manage calendars, emails, and communications efficiently
• Assist with office management tasks and day‑to‑day operational support
• Coordinate and support events, including team offsites and company activities
• Collaborate with international team members across multiple time zones

About You

• Proven EA experience in a fast‑paced, professional environment
• Highly organised, proactive, and adaptable
• Excellent interpersonal and communication skills
• Sociable, personable, and able to thrive in a collaborative team setting
• Flexible, with a willingness to go the extra mile as needed

This is an exciting opportunity to join a growing, vibrant company with a strong culture and excellent career exposure.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.