Executive Assistant

The Scottish National Investment Bank; City of Edinburgh; Hybrid; GBP 35,000 - 38,000; Full time

Job summary

A leading financial institution in Edinburgh is seeking an experienced Executive Assistant to provide exceptional support to senior leadership. The role includes managing complex scheduling, preparing Board meeting materials, and maintaining effective office systems. The ideal candidate will possess strong organisational skills, experience supporting executives, and excellent communication abilities. This position offers a salary of £35-38k, 30 days annual leave, a pension plan, and opportunities for flexible working arrangements.

Benefits

30 days annual leave plus public holidays

12% non-contributory pension

Volunteer days

Flexible working arrangements

Qualifications

• Proven experience supporting senior executives, ideally at Board level.
• Excellent attention to detail and strong organisational skills.
• Experience handling confidential information with discretion.

Responsibilities

• Manage diary and correspondence for the General Counsel.
• Assist with preparation of Board and Committee papers.
• Coordinate travel and accommodation for the General Counsel.

Skills

Diary management

Organisational skills

Interpersonal skills

Written communication

Verbal communication

Microsoft Office

Job description

Executive Assistant

Based: Edinburgh

The Scottish National Investment Bank is seeking an experienced and highly organised Executive Assistant to provide exceptional support to the Chief Risk Officer & General Counsel and play a vital role in enabling the effective operation of the Governance, Legal, Risk & Compliance (GLRC) function.

This is an exciting opportunity to join a mission-led organisation committed to delivering lasting environmental, societal, and economic impact for the people of Scotland. You will work at the centre of a fast-paced, high-profile department, supporting senior leadership and helping ensure the smooth running of Board and Committee activities.

We welcome applications from candidates who believe they can excel in this role, even if you do not meet every single requirement. We value diverse experiences and perspectives and encourage applicants from all backgrounds.

About the Role

As an Executive Assistant, you will provide comprehensive, professional, and trusted support to the General Counsel. You will manage a complex and dynamic workload, handling diary planning, correspondence, travel coordination, departmental processes, reporting schedules, and supporting a range of governance activities.

You will also assist with Board and Committee requirements, including the preparation and collation of papers, publication of meeting packs, and support with agendas and minutes.

As this role is designated an FCA Conduct Rules Position, you will be required to comply with the FCA Conduct Rules and participate in mandatory training relating to the Bank’s Code of Conduct.

Key Responsibilities

• Provide expert diary management, forward planning and prioritisation to ensure the General Counsel’s time is used effectively.
• Support departmental action plans, reporting schedules, and tracking key activities.
• Assist with project management for initiatives assigned to the General Counsel.
• Handle correspondence, drafting responses and ensuring timely communication with internal and external stakeholders.
• Manage email and telephone queries, responding directly or delegating where appropriate.
• Coordinate travel, accommodation, and expenses in line with Bank policies.
• Maintain effective office systems, including data management and filing in accordance with GDPR and Bank policies.
• Assist with Board and Company Secretarial activities, including meeting pack collation, filing papers, and supporting agenda and minute preparation.
• Ensure compliance with the Bank’s regulatory and policy requirements.

About You

You will be a highly capable and confident professional with sound judgement, exceptional organisation skills, and the ability to work proactively in a fast-paced and evolving environment.

You will bring:

• Proven experience supporting senior executives, ideally at Board level, in a fast-paced or agile environment.
• Excellent attention to detail and strong organisational and interpersonal skills.
• Experience handling confidential and sensitive information with discretion.
• The ability to prioritise competing demands and deliver to tight deadlines.
• Excellent written and verbal communication skills.
• A proactive, self-motivated approach with the confidence to move matters forward independently.
• Excellent knowledge of Microsoft Office.
• A collaborative mindset, with the ability to build relationships across teams and functions.
• A customer-focused approach and a high standard of professionalism.

What We Offer

We welcome candidates who may not meet all the criteria but believe they can excel in this role. We value diverse experiences and perspectives, and your unique background could be a great addition to our team. We support flexible working and strive to build a fairer, more sustainable, and innovative Scotland.

At the Scottish National Investment Bank, we offer a supportive culture that values your expertise and autonomy, encourages continuous learning, and provides opportunities for meaningful work. The salary range is £35-38k, depending on experience, with additional benefits including 30 days annual leave plus public holidays, a 12% non-contributory pension, volunteer days, and more. We operate a hybrid working model and are open to discussing flexible working patterns.

If you are eligible under the Disability Confident Scheme or need any adjustments to support your application, please reach out to us. We are committed to providing the support needed for you to participate fully in our recruitment process.