Executive Assistant

Private Secretary Group; Bristol; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A growing private healthcare company in Bristol is seeking a highly organised Executive Assistant to support the Managing Director. This hybrid role combines remote work with regular office attendance. Responsibilities include email and diary management, onboarding staff, and managing expenses. The ideal candidate will have experience in a similar role, excellent communication skills, and be tech-savvy. Benefits include private healthcare, gym access, and professional development opportunities.

Benefits

Private healthcare provided

Access to an on-site gym

On-site café for staff

Qualifications

• Experience as an Executive Assistant or in a similar high-level admin support role.
• Full-time availability (Monday-Friday).
• Comfortable working both independently and in a team environment.

Responsibilities

• Email and diary management for the Managing Director.
• Onboarding new consultants and staff.
• Managing staff expenses and updating logs.

Skills

Excellent written and verbal communication skills

Strong time management

Organisational abilities

Tech-savvy and confident using Outlook

Tools

Outlook

Teams

Excel

Cloud-based platforms

Job description

Overview

We are seeking a highly organised and proactive full-time Executive Assistant to support the Managing Director of a growing private healthcare admin company. This is a hybrid role requiring both remote work and regular attendance at our Bristol office.

You'll play a vital role in the smooth running of the business, providing high-level admin support, managing internal processes, and ensuring staff and client onboarding is handled professionally and efficiently.

Responsibilities

• Email and diary management for the Managing Director - flagging priority messages, drafting responses, and scheduling meetings


• Onboarding new consultants and staff, including sending welcome communications, setting up internal documentation, and managing onboarding trackers


• Requesting and managing staff logins for hospital systems and internal platforms


• Organising internal staff events and managing RSVPs, venues, and logistics


• Managing staff expenses - collecting receipts, tracking claims, and updating expense logs


• Answering overflow calls during busy periods and taking professional, accurate messages


• Following up with staff to ensure tasks are completed on time and escalating delays where necessary

Requirements

• Full-time availability (Monday-Friday)


• Experience as an Executive Assistant or in a similar high-level admin support role


• Excellent written and verbal communication skills


• Strong time management and organisational abilities


• Tech-savvy and confident using Outlook, Teams, Excel, and cloud-based platforms (Carebit experience is a bonus)


• Comfortable working both independently and in a team environment


• Based in or near Bristol, with the ability to work from the office regularly

Benefits

• Hybrid working - mix of remote and Bristol office-based work


• Private healthcare provided after successful completion of probation


• Access to an on-site gym and wellness facilities


• On-site café for staff


• Work closely with the Managing Director and play an active role in shaping a growing company


• Join a supportive and dynamic team with ongoing opportunities for professional development